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About the Role
Excel Sports Management seeks a Coordinator, Office Services to serve as the first point of contact for office operations, hospitality, and logistics at our London location. The ideal candidate is highly organized, driven, detail-oriented, and provides excellent customer service in a dynamic environment.
Responsibilities
- Serve as the main point of contact in the London Office managing the reception desk, greeting employees and visitors, and handling general office requests.
- Maintain common areas, including conference rooms, kitchen, and storage areas, ensuring they are organized and neat.
- Support colleagues in planning in-office meetings, conference room setup, and refreshment orders.
- Contribute to company culture and employee morale by executing in-office events in collaboration with the Office Operations and HR team.
- Manage inventory and ordering of pantry supplies, cleaning supplies, group meals, catering orders, pantry snacks, and beverages.
- Coordinate with HR to ensure new hires receive proper building and security access.
- Enforce and maintain office guides, processes, and procedures.
- Assist with office health and safety procedures, including fire drills and emergency equipment upkeep.
- Process incoming and outgoing mail, including fan mail, USPS, and FedEx packages.
- Track office-related expenses as directed by the Office Operations team.
Requirements
- Must be a problem solver who is quick on their toes and able to navigate dynamic situations.
- Must have exceptional time-management skills and be able to execute tasks and responsibilities in an ever-changing environment.
- Must demonstrate excellent communication skills and be able to communicate clearly in all various modes (verbal, written, text, etc.).
- Must have well-developed interpersonal skills, an energetic demeanor, and a positive confident attitude.
- Must be able to build relationships, genuine connections, and trust both internally and externally.
- Must be proactive and possess strong organization and prioritization skills.
- Must have a strong attention to detail and ability to manage multiple priorities.
- Must be able to operate with discretion and confidentiality.
- Must be a flexible and reliable team player internally and externally.
- Prolonged periods of sitting at a desk.
- Must be able to lift up to 15 pounds at time.
Skills
- Microsoft Excel
- Microsoft PowerPoint
Location
- London
Work Type
- Part-time
- 4 days a week
- 25-30 hours/week
Education Level
- Bachelor’s Degree required
- Business Administration preferred
- Customer Service experience preferred
Salary/Compensations
- Salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.
Benefits
- Eligible for benefits
- Discretionary bonus
About the Company
- Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties.
- Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace.
- We focus on team chemistry, collaboration, strong relationships, valuable networks, and ambitious ideas to deliver innovative solutions that keep our clients and agency ahead of the curve.
Equal Opportunity
- Excel Sports Management is an Equal Opportunity Employer (EOE).
- Excel Sports Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.
- This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation and training.