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Tailor your resume to this Legal Administrative Assistant - Defense Litigation (Mass Torts) role.

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About the Role

Harris Beach Murtha is seeking a Legal Administrative Assistant to join their New York, NY office. This role will support attorneys in the Mass Torts and Industry-Wide Litigation practice group.

Responsibilities

• Answering phone calls
• Filing documents
• Client interaction
• Project work
• Assisting attorneys with document production
• Typing from draft or transcribing correspondence, memoranda, and legal forms
• Ensuring documents are appropriately drafted, written, reviewed, edited, proofed, finalized, signed, assembled, distributed, and filed
• Responding to a high volume of phone calls
• Transmitting messages accurately and promptly
• Keeping accurate and up-to-date case information, contacts, and files, including billing records
• Coordinating travel arrangements for attorneys and clients
• Coordinating meetings and appointments for attorneys and clients
• Utilizing new matter business intake program to open new files
• Processing check requests, vendor invoices, and expense reimbursements
• Processing incoming and outgoing mail
• Handling document scanning, profiling, and retrieval
• Performing other related duties as assigned or requested

Requirements

• 1+ years of administrative assistant experience (preferred)
• Exceptional oral and written communication skills
• Excellent spelling, grammar, punctuation, form, and style
• Superior client service and listening skills for anticipating needs of clients and attorneys
• Ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
• Good organizational skills for prioritizing workload
• Comfortable working fully onsite during training
• Comfortable with the opportunity to work a hybrid schedule once training is complete

Skills

• Proficiency with MS Office, including Word, Excel, PowerPoint
• Expertise in creating TOCs, TOAs and applying styles
• Excellent multitasking abilities
• Excellent time management abilities

Location

• New York, NY

Work Type

• Hybrid remote opportunity
• Onsite (during training)
• Hybrid (post-training)

Experience Level

• 1+ years of administrative assistant experience (preferred)

Education Level

• Bachelor’s degree (preferred)
• Notary Public (preferred)

Salary/Compensations

• New York, NY: $30.22 - $38.47/hour
• 35 hours per week

About the Company

• Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP.
• A forward-thinking and innovative partnership with the benefit of more than 250 years of combined history.
• Harris Beach Murtha’s New York roots reach back to 1856 and the firm has had ties to New England since 1936.
• Harris Beach and Murtha Cullina were separately among the country’s top law firms as ranked by The National Law Journal.
• Harris Beach Murtha and its subsidiaries have a strong Northeast presence, but a global reach.
• Clients include Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations and individuals.
• The firm’s practice areas and industries served span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates.
• The firm’s lawyers and consultants practice from offices throughout Connecticut in Bantam, Hartford, New Haven and Stamford; New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Long Island and White Plains, as well as in Boston, Massachusetts and Newark, New Jersey.

Equal Opportunity

• Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience.
• Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.
• The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination.
• It is the policy of Harris Beach Murtha Cullina PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment.
• Harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited.
• Harris Beach Murtha complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.