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About the Role
Join Aviva Canada's Corporate Secretary team as an AVP, Assistant Corporate Secretary, supporting effective governance across the organization. You will work closely with leadership and the Board of Directors, providing governance expertise, managing corporate processes, and maintaining high standards of corporate governance. This role offers unique exposure to executive leadership and contributes to strategic initiatives within Aviva Canada's governance framework.
Responsibilities
- Support the planning, coordination and execution of Board of Directors and Board Committee meetings, including agendas, meeting materials, resolutions and minutes.
- Partner with senior leaders, executives and external stakeholders to ensure the timely preparation and delivery of governance materials.
- Maintain Board governance processes and help ensure compliance with applicable regulatory, legal and corporate requirements.
- Manage Board and Corporate records, documentation and governance systems, including Diligent and SharePoint.
- Support director onboarding, orientation, education and ongoing governance activities to help ensure directors effectively discharge their statutory duties.
- Assist with governance approvals and sign-offs for transactions requiring Board or Group authorization.
- Lead the governance and administration of Boards for designated subsidiaries, acting as their Corporate Secretary.
- Manage and lead on individual corporate governance initiatives for the team.
- Collaborate with business partners to support corporate governance, delegated authority and compliance processes.
- Provide advice to the business, Executive Team and Boards on the implications of corporate governance matters.
- Lead the research and analysis of emerging or complex corporate governance issues and prepare related materials and recommendations for the business and relevant Boards.
- Oversee corporate filings, licensing activities and regulatory correspondence.
- Assist with corporate transactions, reorganizations and other legal and governance initiatives, including special projects.
Requirements
- 7+ years of corporate governance, corporate secretarial or related legal experience gained in-house or within private practice.
- JD or LLB, or an equivalent combination of education and experience. Senior Law Clerk designation or experienced governance professionals will also be considered.
- Strong stakeholder management and engagement experience at all levels, particularly with the Board of Directors, Executives and Senior Management.
- Strong knowledge of corporate governance principles and regulatory requirements.
- Strong experience using Board portal technology such as Diligent.
- Demonstrated experience preparing minutes, resolutions and other governance documents with a high degree of accuracy and attention to detail.
- Sound judgment, discretion and experience handling confidential and sensitive information.
- Flexibility to work outside regular business hours, when required, to support Board of Directors and Board Committee meetings and meet time-sensitive deadlines.
- Self-motivated and highly organized with a proven track-record of taking ownership and responsibility, with the ability to lead and coach more junior members of a team.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint).
- Comfortable adopting new technologies, including AI-enabled tools, to improve the efficiency and effectiveness of governance processes.
Skills
- Corporate governance
- Corporate secretarial
- Legal experience
- Stakeholder management
- Board portal technology
- Diligent
- SharePoint
- Microsoft Office (Word, Excel, PowerPoint)
- AI-enabled tools
Location
- Canada
Work Type
- Hybrid flexible work model
Experience Level
- 7+ years
Education Level
- JD or LLB
- Senior Law Clerk designation
Benefits
- Compelling rewards package including base compensation, eligibility for annual bonus, retirement savings, share plan, health benefits, personal wellness, and volunteer opportunities.
- Competitive vacation package with the option to purchase 5 extra days off per year.
- Corporate wellness programs to support our employees’ physical and mental health.
- Employee discount on home and auto insurance (where applicable).
About the Company
- Together, we are Aviva. Our values — Care, Commitment, Community, and Confidence — guide how we show up for each other and for our customers.
- At Aviva Canada, we put people first, our employees, our customers, and our communities. We’re proud of a culture built on care, inclusion, and collaboration, where your voice matters and your growth is supported. We’re not just about insurance; we’re about making a real difference by protecting what matters most.
Equal Opportunity
- Aviva Canada welcomes applications from all qualified individuals and has a process in place to provide accommodations for persons with disabilities at all stages of the hiring process and during employment. If you require an accommodation during the interview or hiring process, please contact your Aviva Talent Acquisition Partner so that an appropriate accommodation can be arranged.