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About the Role

This position works independently and proactively to support c-suite executives in the achievement of planning, organization, and task execution to enable focus on strategy that advances the company’s objectives.

Responsibilities

Provides proactive, thoughtful, high-quality administrative support to c-suite executives and their function, anticipating needs and executing support functions with accuracy and efficiency.
Supports Management Committee or key Sub Committee engagement with executive team by consulting and executing on efficient interactions, preparedness, and meeting outcomes.
Manages calendars, coordinates travel arrangements, and completes expense reports.
Prepares and/or coordinates internal and external communications, including written correspondence and presentations, with attention to design and layout.
Works closely with and provides high-quality service to a wide range of internal and external constituents.
Researches, prioritizes, and follows up on incoming issues and concerns, determining appropriate actions and making recommendations.
Coordinates high-visibility meetings with external and internal constituents requiring significant planning and execution.
Attends Executive staff meetings, proactively keeping the leader and team on track.
Handles sensitive and confidential material regularly.
Takes personal ownership to coordinate projects and interact with and influence others to deliver expected results.
Supports the company’s commitment to risk management and protecting the integrity and confidentiality of systems and data.

Requirements

Must independently possess the eligibility to work in the United States for any employer at the date of hire.
Position is ineligible for employment Visa sponsorship.
Demonstrated business acumen with knowledge and understanding of business issues and priorities.
Demonstrated ability to work with highly confidential material.
Must be highly organized with strong attention to detail and accuracy.
Requires the ability to multi-task and manage multiple projects to meet various deadlines simultaneously.
Strong critical thinking and problem-solving skills with the ability to disseminate information, identify problems, review information, and develop and/or evaluate options then implement solutions.
Capable of handling and appropriately prioritizing requests from multiple sources in a timely manner.
Employee must be able to perform essential functions and physical requirements of position with or without reasonable accommodation.

Skills

Demonstrated experience in written presentation design and layout.
Excellent interpersonal, written, and verbal skills, with the ability to effectively communicate and interface with all levels of employees, as well as external customers.
Advanced proficiency in Microsoft Outlook, Word, and PowerPoint.
Intermediate Microsoft Excel skills.
Proficient with efficiency tools like Zoom and Microsoft Teams.

Location

Scottsdale
San Francisco
Chicago
New York

Work Type

Hybrid

Experience Level

7 or more years supporting executive business leader at a corporate level

Education Level

Associate degree or equivalent from two-year college or technical school

Salary/Compensations

$114,000 - $139,000

Benefits

Discretionary incentive plan
Competitive medical (PPO/HDHP), dental, and vision plans
Company contributions to your Health Savings Account (HSA) or pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses.
401(k) Retirement Plan with a 100% Company Safe Harbor Match on your first 6% deferral immediately upon eligibility.
Flexible Time Off for Exempt (salaried) employees
Generous PTO for Non-Exempt (hourly) employees
11 paid company holidays
Paid volunteer day
12 weeks of Paid Parental Leave
Maven Family Planning support

About the Company

Early Warning has powered and protected the U.S. financial system for over thirty years with cutting-edge solutions like Zelle®, Paze℠, and more.
As a trusted name in payments, we partner with thousands of institutions to increase access to financial services and protect transactions for hundreds of millions of consumers and small businesses.

Equal Opportunity

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Considers for employment, hires, retains and promotes qualified candidates on the basis of ability, potential, and valid qualifications without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.
Affirms in policy and practice to support and promote equal employment opportunity and affirmative action, in accordance with all applicable federal, state, and municipal laws.
Prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our employees.