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About the Role
The IP Specialist supports the Americas Intellectual Property team by managing all aspects of patent prosecution, including tracking and coordinating deadlines for foreign and domestic matters. This role requires proactive task completion, minimal supervision, and the ability to meet tight deadlines.
Responsibilities
- Daily tracking and clearance of patent prosecution docket for foreign and domestic matters, ensuring all deadlines are met.
- Provide timely reminders to attorneys and patent agents regarding upcoming deadlines.
- Prepare and file documents such as issue fees, responses, amendments, provisional and non-provisional utility, national stage and design applications, PCT applications, information disclosure statements, declarations, statements of use, and extensions.
- Report filings to clients.
- Prepare formal documents for review, including declarations, powers of attorney, and assignments.
- Coordinate filing of sequence listings and formal drawings prepared by outside vendors.
- Confirm the status of patent and trademark cases with the U.S. Patent and Trademark Office.
- Review face and claims of Letters Patent for accuracy.
- Prepare responses to notices (missing parts, office actions, disclosure statements, etc.).
- Prepare Notice of Allowance checklists for attorney review.
- Prepare and file Information Disclosure Statements.
- Maintain prior art reference spreadsheets and tracking documents.
- Act as an advocate for the IP team by identifying and proposing innovative solutions for improvement.
- Follow through on action items to completion.
- Review and submission of IP-related third-party invoices and USPTO deposit account fees.
- Maintain tracking documents for client portfolios to indicate priority and subject-matter-related applications.
- Monitor pending claims across global patent portfolios.
- Coordinate cross-citing of prior art references.
- Assist with researching issues relating to monthly client billing, such as client inquiries, estimates, budget tracking, or invoice discrepancies.
- Work directly with the Billing Department to apply fixed-fee patent prosecution schedules to monthly proformas.
- Participate in the firm's Global Responsible Business program.
- Perform other duties and projects as assigned.
Requirements
- Five (5)+ years of patent prosecution support experience required.
- Experience with the prosecution of technology and energy portfolios preferred.
- Billing experience, including electronic billing, preferred.
- Willingness and ability to work overtime as needed.
Skills
- Excellent demonstrated attention to detail
- Strong communication (written and verbal)
- Interpersonal skills
- Organizational skills
- Proactive
- Ability to follow through with the resolution of issues with minimal supervision
- Ability to meet deadlines under tight time constraints and other demands
- Flexible attitude
- Ability to multitask
- Ability to deal well with changing assignments and priorities
Location
- Los Angeles
- San Francisco
- Silicon Valley
Work Type
- Full-time
Experience Level
- 5+ years
Education Level
- Bachelor’s degree or equivalent combination of education and work experience
Salary/Compensations
- Los Angeles: $95,050 - $133,490 per year
- San Francisco: $106,930 - $150,180 per year
- Silicon Valley: $107,890 - $151,510 per year
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) retirement plan
- Paid time off
About the Company
- Hogan Lovells Cadwalader is an Equal Opportunity Employer.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.
- Hogan Lovells Cadwalader complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.
- Consideration for employment of applicants with arrest and conviction records will be in a manner consistent with the requirements of applicable law, including the San Francisco Fair Chance Ordinance and City of Los Angeles Fair Chance Initiative for Hiring Ordinance.