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About the Role
The Legal Office Administrator at CAMH oversees the general operations of the Legal Department by developing, implementing and maintaining systems and procedures to ensure the effective day-to-day operations of the Legal Services office. This role provides direct support to the Chief Legal Officer’s strategic leadership of the Legal, Risk Management, Security and Emergency Preparedness teams.
Responsibilities
- Manage department finances, budget tracking and act as the centralized intake for all legal expenses incurred by CAMH
- Provide operational support and information in human resource matters and recruitment activities
- Oversee space usage, workstation optimization and procurement of office supplies
- Create and maintain and track legal office work plans, indicators and metrics, surveys, spreadsheets, manuals and documentary processes for Legal Department operations
- Oversee Legal Administrative Support implementation of systems and processes
- Provide operational support to special projects, ensuring activities are timely and organized
- Monitor and update Legal Office information on internal intranet and external CAMH website to ensure accurate and current information.
- Oversee coordination of the Legal Office Student Program – planning, recruitment, orientation, offboarding and participating in the Education Coordinators group through the CAMH Student Centre
- Provide assistance to the Chief Legal Officer on a range of confidential matters related to leadership of the portfolio (reports to Executive Leadership Team etc.)
- Plan team meetings and retreats for the Chief Legal Officer’s portfolio
- Provide back-up legal administrative support to Chief Legal Officer when required (calendaring, meeting support, document processing, creation of presentations, and processing of legal documents and court filings as needed)
Requirements
- Post-secondary education in legal studies, business administration or related healthcare or social services field
- Minimum 5+ years of experience as Administrative Supervisor or Office Manager
- Experience in a healthcare, legal or social service-oriented setting is preferred
- Training in project management or accounting practices an asset
- Prior experience in recruitment and knowledge of human resource practices is an asset
- Leadership skills and/or experience with people management
- Demonstrated ability to multi-task, stay organized, work under pressure, time manage and respond to complex and sensitive issues
- Attention to detail and ability to anticipate next steps
- Creativity, resourcefulness and problem-solving skills
- Driven towards excellence in service and desires to constantly improve systems and processes
- Excellent interpersonal communication, written communication and oral presentation skills
- Ability to work independently with minimal direct supervision, and as a member of a dynamic team
- Excellent judgment, tact, diplomacy
- Ability to handle sensitive information with confidentiality and discretion
- Ability to work collaboratively with diverse internal and external stakeholders
- Detailed Proficiency in Microsoft Office Suite software, including word processing, Excel, PowerPoint, and Adobe Pro.
- Knowledge of other software systems such as I-CARE, CMSs, and an ERP (HIVE) is an asset
Skills
- Project management
- Accounting practices
- Recruitment
- Human resource practices
- Leadership
- People management
- Multi-tasking
- Organization
- Working under pressure
- Time management
- Problem-solving
- Interpersonal communication
- Written communication
- Oral presentation
- Independent work
- Teamwork
- Judgment
- Tact
- Diplomacy
- Confidentiality
- Discretion
- Collaboration
- Microsoft Office Suite
- Word processing
- Excel
- PowerPoint
- Adobe Pro
- I-CARE
- CMSs
- ERP (HIVE)
Location
- 100 Stokes Street, Toronto
Work Type
- On-site presence required at a minimum of 3 days per week
- Additional on-site presence required from time to time
Experience Level
- Minimum 5+ years of experience as Administrative Supervisor or Office Manager
Education Level
- Post-secondary education in legal studies, business administration or related healthcare or social services field
Salary/Compensations
- Hiring Salary Range: $71,460.03 – $89,325.04 per year
- Full Salary Range: $71,460.03 – $107,190.05 per year
Benefits
- Extended health and dental coverage
- HOOPP defined benefit pension plan
- Paid vacation and sick leave
- Professional development opportunities
- Job stability
- Career development
- Chance to contribute to meaningful healthcare initiatives
About the Company
- CAMH’s Legal Services Department identifies, addresses and manages legal needs in support of the hospital’s business and strategic objectives.
- Its team of legal counsel and legal administrative staff provide support to CAMH’s clinical operations, corporate services and research functions, enabling CAMH to play a role as a leader in healthcare.
- CAMH’s Legal Services team supports a healthy workplace that embraces diversity, encourages teamwork and complies with all applicable standards and requirements.
- For a dynamic operations career at a leading health care institution, please apply in writing, outlining your interest and qualifications.
- CAMH is a fully affiliated teaching hospital and research institute of the University of Toronto.
- As a CAMH employee, you will contribute to our mission by supporting teaching, research, and clinical care across the hospital.
- Through its core values of Courage, Respect and Excellence, CAMH is implementing its Strategic Plan: Connected CAMH, to transform lives, ignite innovation and discovery, revolutionize education and drive social change.
- CAMH is more than a hospital, it is a cause.
- CAMH is on a mission to change the way society thinks about and responds to mental illness.
- They aim to eliminate prejudice and discrimination and shape a world where mental illness is central to our healthcare system – a world where Mental Health is Health.
- To learn more about CAMH, please visit their website at: www.camh.ca.
- To view our Land Acknowledgment, please click here.
Equal Opportunity
- CAMH is dedicated to equity, diversity, and inclusion. Our commitment is to foster a workplace, teaching, and learning environment that is inclusive, respectful, and free from discrimination or harassment.
- CAMH strongly encourages applications from candidates who reflect the diversity of the communities we serve, including First Nations, Métis, and Inuit Peoples; Black and other racialized communities; LGBTQ2S+ communities; women; and people with disabilities, including those with lived experience of mental health and substance use challenges.
- We welcome applicants from all backgrounds.