Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Tailor your resume to this Retail Executive Assistant (6 Month Contract) role.
Rezi rewrites your resume against Indigo Books & Music's job description. Free.
Tailor your resume to this Retail Executive Assistant (6 Month Contract) role.
Rezi rewrites your resume against Indigo Books & Music's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Retail Executive Assistant (6 Month Contract) posting at Indigo Books & Music — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Retail Executive Assistant (6 Month Contract) posting at Indigo Books & Music — free, in seconds.
About the Role
The Retail Executive Assistant (EA) provides strong executive-level support and acts as the primary liaison for internal and external stakeholders. This role optimizes and enhances the productivity of assigned Executives by providing seamless administrative support and championing the Indigo spirit and brand.
Responsibilities
- Manage and optimize Executive calendars for efficiency.
- Coordinate meeting times, locations, and technical support.
- Prepare and distribute meeting materials, take minutes, and follow up on action items.
- Review and prepare documents, contracts, and reports for executive signature.
- Book and confirm all travel and hotel arrangements, including international and domestic.
- Generate, organize, and distribute key reports.
- Process and track invoices and expenses.
- Plan and execute assigned departmental budgets, including managing invoice payments and tracking vendor contracts.
- Plan and execute departmental events, training events, and offsite meetings.
- Coordinate and support the planning and execution of an annual multi-day summit for up to 200 attendees.
- Lead or collaborate on special initiatives to improve departmental processes.
- Plan for Board Meetings, large client, or vendor meetings.
- Utilize AI and LLM-based tools to enhance productivity, automate tasks, and synthesize information while maintaining confidentiality.
- Identify areas for improvement and work to resolve issues.
- Collaborate with others to drive flexible and iterative solutions.
- Share technical knowledge and learn from others.
- Engage other functions to gather input and support efforts.
- Encourage open feedback and diverse points of view.
- Model Indigo’s beliefs and convey a positive image.
- Celebrate diversity of thought and maintain an open mindset.
- Foster a culture of continual learning and risk-taking.
- Embrace, champion, and influence change.
Requirements
- 5 to 10 years of experience as an Executive Assistant in a fast-paced environment.
- Demonstrated ability to self-start, prioritize multiple tasks, maintain attention to detail, and achieve results with limited direction.
- Strong customer service orientation.
- Troubleshooting and problem-solving abilities with the capacity for independent judgment and decision-making.
- Ability to build strong relationships and involve appropriate stakeholders.
- Ability to create executive-level visual presentations using PowerPoint and similar programs.
- Ability to handle confidential and sensitive materials.
Skills
- Advanced knowledge and proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook).
- Aptitude for learning new programs.
- Embraces emerging technologies (e.g., Copilot, LLMs) to drive productivity and enhance workflows, executive communications, and materials.
- AI and LLM-based tools proficiency.
Work Type
- Contract
- Full-Time
Experience Level
- 5 to 10 years
Education Level
- College/University education
Salary/Compensations
- CAD 70000 - CAD 95000 - yearly
About the Company
- Indigo is a physical and digital space inspired by and filled with books, ideas, beautifully designed lifestyle products, and creative people.
- Indigo's mission is to inspire reading and enrich the lives of booklovers.
- Indigo believes in the power of people and their stories, attracting top talent, nurturing employee potential, and creating space for everyone to thrive.
- Indigo's Guiding Principles include hiring the best, being customer-centric, data-driven, entrepreneurial, committed to shared value creation, human-centered and AI enabled, and committed to caring for each other, communities, and the environment.
Equal Opportunity
- Indigo uses artificial intelligence (AI) tools to assist with certain aspects of the hiring process, such as screening and assessments. These tools support our team but do not replace human judgment. We are committed to using AI responsibly, fairly, and in compliance with applicable employment and anti-discrimination laws. We regularly review these tools to help prevent bias or discrimination.
- At Indigo, Diversity, Equity, Inclusion, and Accessibility are core to our values. We integrate these principles into our training, policies, and hiring practices and continuously evolve to reflect the needs of the communities we serve. We welcome applicants from all backgrounds and lived experiences, including but not limited to individuals who identify as BIPOC (Black, Indigenous, and People of Colour), members of the 2SLGBTQIA+ community, and persons with disabilities. If you require an accommodation during the recruitment process, please contact Human Resources at [email protected].