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About the Role
As the central point of contact for office organization, you will ensure the smooth running of daily operations, manage mail, emails, and phone calls, and oversee the ordering of office supplies. You will coordinate with external service providers, craftsmen, and suppliers, and provide support for organizational and administrative tasks, including travel management and appointment scheduling. Your role is crucial in maintaining a well-organized, functional, and pleasant office environment, supporting preliminary accounting, and contributing to smaller projects and internal processes like sustainability and digitalization.
Responsibilities
- Manage incoming and outgoing mail, emails, and phone calls.
- Order and manage office and consumable supplies.
- Coordinate with external service providers, craftsmen, and suppliers.
- Support organizational and administrative tasks, including travel management and appointment scheduling.
- Maintain a well-organized, functional, and pleasant office environment.
- Assist with preliminary accounting.
- Participate in smaller projects and internal processes, such as sustainability or digitalization.
Requirements
- Completed commercial apprenticeship, preferably in hospitality/gastronomy or as an office clerk/restaurant specialist/hotel administrator/hotel specialist.
- Several years of experience in office management or a comparable position.
- Organizational talent with a structured, solution-oriented approach and high quality standards.
- Process-oriented thinking with foresight and ability to optimize workflows while maintaining attention to detail.
- Ability to handle numbers; experience in preliminary accounting is advantageous.
- Friendly and professional demeanor with strong team and communication skills.
- Proactive, responsible, and hands-on mentality.
- Very good German language skills (written and spoken, C2 level).
- Proficient in Microsoft 365 and standard office software.
- Knowledge of AI is advantageous.
- Ideally, initial experience with digital tools or in sustainable office practices.
Skills
- Office Management
- Organizational Skills
- Process Optimization
- Preliminary Accounting
- Teamwork
- Communication
- Initiative
- Responsibility
- Hands-on Mentality
- Microsoft 365
- Office Software
- AI (advantageous)
- Digital Tools (ideal)
- Sustainable Office Practices (ideal)
Location
- Germany
- Austria
- Switzerland
Work Type
- Full-time
Experience Level
- Several years of experience
Education Level
- Commercial apprenticeship
Benefits
- Modern work environment with flat hierarchies and short decision-making processes.
- Dedicated and appreciative team.
- Scope for personal responsibility and ideas.
- Extensive offerings for health, fitness, and mental health.
- Secure job in a growing company.
- Opportunities for further training and personal development.
- Practiced sustainability and social responsibility.
About the Company
- The Eberhardt Service Group GmbH is redefining facility management with a digital, efficient, and responsible approach, creating solutions that offer real added value to clients through modern processes, high service quality, and targeted use of new technologies.
- The company operates properties in Germany, Austria, and Switzerland, aiming to actively shape the future of facility management.
- Key aspects include direct communication, quick decisions, and genuine responsibility over unnecessary hierarchies, fostering an environment where individuals take on responsibility early, contribute ideas, and drive change.
- The work environment is performance-oriented, pragmatic, and technology-open, emphasizing trust, respect, and fair interaction.
- Digitalization and modern technologies, including AI, support their work, with decisions, especially in recruiting, made responsibly and with human involvement.
- They combine innovation with reliability, high standards with an open corporate culture, and ambitious goals with a strong team spirit.
- The company emphasizes conscious growth as a modern entity with clear values, short decision paths, and significant scope for individuals who want to make an impact, rather than growing into an anonymous corporation.
Equal Opportunity
- Diversity strengthens us, and success arises when people with different perspectives, experiences, and talents work together towards a common goal.
- We foster a corporate culture characterized by appreciation, openness, and mutual respect.
- We aim to create a work environment where everyone feels welcome and can develop their potential, regardless of gender, nationality, ethnic or social origin, religion or belief, age, disability, sexual orientation, or gender identity.
- We view diversity not as an obligation, but as an enrichment that makes us more innovative, strengthens our collaboration, and helps us develop better solutions for our customers.
- Applications from severely disabled individuals or those with equivalent status are considered accordingly, given equal suitability and in compliance with legal requirements.
- All personal references in our career pages and job advertisements apply equally to all genders.