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About the Role
As an Office Manager – Reception & Administration (all genders), you will be a central point of contact in our Berlin office, supporting over 350 employees. You will work with a three-person Office Management team to ensure employees, applicants, guests, and service providers feel welcome and that daily office operations run smoothly. This role combines regular reception duties with classic commercial and administrative tasks. We are looking for someone proactive, independent, and who enjoys a dynamic work environment.
Responsibilities
- Regularly staff the reception desk as the first point of contact for visitors, applicants, suppliers, and external service providers.
- Manage daily mail and package processing, ensuring reliable forwarding.
- Handle administrative and commercial tasks such as correspondence, filing, documentation, appointment scheduling, and general office organization.
- Process invoices, contracts, and other office management documents, ensuring structured filing and forwarding.
- Serve as the contact person for external service providers and suppliers, obtaining quotes, assigning orders, and ensuring smooth collaboration.
- Maintain office infrastructure, including office supplies, access cards, catering, meeting rooms, and workstation setup.
- Support the organization and execution of events with a hands-on approach.
- Track open tasks and topics, take responsibility for smaller projects, and independently find practical solutions for daily office challenges.
- Continuously improve existing processes and help shape structures that scale with company growth, in collaboration with the Office Management team.
Requirements
- Completed commercial apprenticeship (e.g., Office Management, Hotel, Event Management) or equivalent qualification/practical experience.
- Experience in office organization, administration, office management, or reception.
- Enjoy working at the reception and interacting with diverse people daily.
- Organized, reliable, and able to work independently, while also being a team player.
- Service-oriented, helpful, and maintain a friendly and professional demeanor with colleagues, guests, and external partners.
- Comfortable in a dynamic, fast-paced work environment requiring occasional hands-on work.
- Fluent German (min. C1 level) and good English communication skills (min. B2 level).
Skills
- Office Organization
- Administration
- Reception
- Customer Service
- Communication
- Interpersonal Skills
- Problem-Solving
- Event Organization
Location
- Berlin
Work Type
- Full-time
- Onsite
Experience Level
- Professional
Education Level
- Commercial Apprenticeship or equivalent
Benefits
- Attractive employee discount on the entire product range.
- 28 vacation days per year plus up to 5 additional days off between Christmas and New Year.
- Subsidy for Urban Sports Club membership or Swapfiets bicycle leasing.
- Subsidy for the Deutschlandticket.
- Employee discounts of over 50% with brands like Flaconi, Bosch, Apple, or Expedia.
- An environment where you can take responsibility, contribute ideas, and actively shape processes.
- Modern Berlin office with a wide selection of organic teas and superfoods.
- Regular team and company events.
About the Company
- Sunday Natural emerged from a long-standing passion and research in the fields of health, healing, and personal growth.
- Founded in 2013 due to the lack of natural, high-quality products on the market.
- Aims to produce natural, pure products free from additives and of the highest quality.
- A strategic partnership with CVC has made Sunday Natural one of Germany's most renowned quality manufacturers.
- Has its own research and development department in Berlin.
- Collaborates with research institutes, scientists, therapists, farmers, and professional associations for product improvement.
- Takes ecological responsibility seriously, with the majority of the product range being vegan.
- Uses innovative packaging, primarily glass, making products almost entirely recyclable.
- The diverse team in Berlin consists of over 400 employees from more than 45 nationalities and continues to grow sustainably.
- Aims to foster a collaborative, supportive, and inclusive work environment with motivated, talented, and visionary team members.
Equal Opportunity
- We highly value equality of opportunity and inclusivity.
- We would like to particularly encourage women and candidates from under-represented backgrounds to apply, even if you don’t match with 100% of the requirements.