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About the Role
As a Facilities Administrator & Receptionist, you will be the primary point of contact for JLL and our client, responsible for reception duties and supporting administrative tasks. This role involves managing office supplies, handling maintenance paperwork, updating company information, preparing reports, and assisting the facilities manager with contractor and vendor management.
Responsibilities
- Booking meeting rooms
- Managing office supplies inventory
- Handling paperwork on maintenance-related activities
- Updating the phone directory, company brochures, SOP’s & regular newsletter communications
- Preparing monthly reports
- Assisting the facilities manager in overseeing contractors on-site and finding vendors & services as needed
Requirements
- 2 years of experience within a corporate environment
- Strong customer service skills
- Willingness to learn with a 'can do' attitude
- Well-presented and well-spoken
- Ability to build good rapport with stakeholders of all levels
- Ability to manage conflicting priorities
- Ability to apply holistic approaches for long-term solutions
- Ability to comply with the firm’s procedures and standards
Skills
- Customer Service
- Administrative Duties
- Invoicing
- Purchase Orders
- Reporting
- Dashboard Completion
- Consumables Ordering
- Front of House Management
Location
- On-site – Sydney, NSW
Work Type
- Onsite
- Full-time
Experience Level
- 2 years experience
Benefits
- Great employee discounts off fitness, wellbeing & other renowned brands
- 18 weeks paid maternity leave
- Private Health Insurance Discounts
- Active Social Club
- Employee assistant program
- Novated Lease for EV cars
- Paid time off for volunteer work
- Career Opportunities with Australia's #1 Commercial Real Estate firm
- Premium offices
About the Company
- JLL empowers employees to shape a brighter way forward by combining world-class services, advisory, and technology in the real estate industry.
- With over 200 years of real estate experience, JLL is dedicated to finding brighter ways of working through innovation, optimism, and inclusivity.
- JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.
- JLL is Australia's #1 Commercial Real Estate firm.
Equal Opportunity
- JLL is committed to equal opportunity and building an inclusive workplace.
- JLL supports applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race.
- JLL is dedicated to offering veterans from all ranks and services a successful civilian career.
- Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.