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About the Role
This early-career project management role is suited to someone with a few years of experience who is organised, proactive and keen to grow. You will bring structure, momentum and clear communication to initiatives that improve IT Operations, IT Service Management and wider business operations across the studio, ensuring projects are well-scoped, well-run and delivered without disrupting productions.
Responsibilities
- Manage a portfolio of small-to-medium IT projects concurrently, spanning desktop, systems, infrastructure and service management initiatives.
- Own and maintain the enterprise operations roadmap, which extends beyond IT to include business projects.
- Own project planning, scheduling, stakeholder communication, risk and issue tracking, and delivery reporting.
- Coordinate initiatives that cross between IT and the production pipeline, ensuring dependencies are visible and delivery is aligned.
- Balance the needs of fast-paced production teams with the operational and security requirements of the studio.
- Coordinate change so that project work lands smoothly and predictably.
- Champion a collaborative, "can-do" culture, taking ownership of project outcomes, communicating openly and building strong relationships.
- Plan, coordinate and deliver IT projects end-to-end, defining scope, timelines, milestones, resource needs and success criteria.
- Run projects day-to-day: track tasks and actions, coordinate contributors, remove blockers and keep work moving to schedule.
- Work closely with the Platforms & Infrastructure Lead and their team to plan and sequence technical delivery.
- Manage risks, issues, dependencies and changes to scope, escalating early with options and recommendations.
- Coordinate scheduling of project work and change activity around production needs, minimising disruption to artists and staff.
- Own and maintain the enterprise operations roadmap in partnership with the Director of Operations, taking ownership of its development, maintenance, communication and use.
- Develop the roadmap in collaboration with the Director of Operations and relevant stakeholders, covering both IT initiatives and wider business projects.
- Maintain the roadmap as a live document, reviewed and updated on a regular cadence, with sequencing, resourcing and dependencies kept current.
- Ensure key stakeholders and Leadership have visibility of the roadmap and understand their dependencies within it, through regular communication and reporting.
- Provide roadmap and portfolio reporting to IT and Operations leadership, including progress against plan, capacity constraints and upcoming decision points.
- Act as the central point of contact for project status, preparing clear, regular reporting for leadership and stakeholders.
- Gather requirements from production, technical and corporate stakeholders and translate them into well-defined project scope.
- Collaborate with Pipeline Project Managers and the R&D team to align cross-team initiatives, share dependencies and coordinate delivery.
- Communicate changes, cutovers and rollouts to affected teams in plain language, with appropriate notice and follow-up.
- Liaise with third-party vendors on quotes, procurement, delivery timelines and implementation activities.
- Support improvements to IT Service Management practices.
- Maintain clear project documentation, including project plans, decision logs, status reports and closure/handover documents.
- Help establish and refine lightweight, fit-for-purpose project management practices for the IT team.
Requirements
- Around 3 years of experience coordinating or managing projects, ideally within an IT, technology or operations environment.
- Demonstrated ability to plan and run small-to-medium projects, managing scope, schedule, risks and stakeholders.
- Experience maintaining a project roadmap or portfolio view, or coordinating priorities across multiple teams, desirable.
- Exposure to business systems projects (e.g. HR/payroll platforms) an advantage.
- Excellent written and verbal communication skills, comfortable working with both technical and non-technical stakeholders, including senior leadership.
- Strong organisational skills with the ability to manage multiple concurrent projects and priorities in a fast-paced environment.
- Working knowledge of project management tools and methodologies (e.g. Agile, waterfall or hybrid).
- Formal project management certification (e.g. PRINCE2, CAPM, PMP, Agile) desirable but not required.
- Familiarity with IT Service Management concepts (e.g. ITIL practices, change management, service desk tooling) desirable.
- General IT literacy to engage credibly with engineers on desktop, systems and infrastructure topics.
- Experience liaising with vendors on procurement and delivery desirable.
Skills
- Project Planning
- Project Delivery
- Roadmap Management
- Stakeholder Communication
- Risk Management
- Issue Tracking
- Delivery Reporting
- Agile Methodologies
- Waterfall Methodologies
- IT Service Management
- Vendor Liaising
- Procurement
Location
- Alexandria
Work Type
- Hybrid
- Flexible work from home days
Experience Level
- Early-career
- Around 3 years of experience
Benefits
- Industry leading studio space
- Cinema
- Quiet room
- Zen Garden
- Games room
- State of the art animation facilities
- Breakfast served daily
- Cake days
- Movie nights
- Wrap parties
- Culture club
- Fundraising opportunities
- Dog-friendly environment
- Training and support opportunities
- Mental health resources
- Free counselling via Employee Assistance Provider
About the Company
- Flying Bark Productions is a renowned independent producer of family-focused animation entertainment.
- For over 50 years, our 2D and 3D production facility has created award-winning feature films and TV series.
- We work on exciting projects such as Avatar: The Last Airbender feature film, Netflix's Stranger Things animated series, as well as our production Tales From Outer Suburbia by Shaun Tan.
Equal Opportunity
- Flying Bark Productions is proud to be an Equal Opportunity Employer.