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About the Role
The Administrative Assistant provides direct support to the Program Director and indirect support to program staff. Responsibilities include basic office coordination, supplies and inventory management, secretarial and clerical duties, and customer service to facility residents. The ideal candidate will ensure the smooth running of the office and help to improve company procedures and day-to-day operations.
Responsibilities
- Order program and office supplies and keep track of inventory.
- Assess and maintain equipment needs, including repairs and maintenance.
- Liaise with facility management vendors, including cleaning.
- Plan in-house or off-site activities, celebrations, and conferences.
- Perform secretarial and clerical duties.
- Schedule meetings and appointments.
- Record and report daily census to DHS and CHI administration.
- Maintain pertinent records for State, City and CHI requirements.
- Enter work order information into Yardi.
- Create work orders in Yardi, call out to field in emergency situations.
- Maintain invoices, billing statements, and purchase orders.
- Reconcile petty cash and submit monthly expense reports to administration.
- Schedule job interviews for specific NYC sites and assist other NYC sites as needed.
- Assist with updating spreadsheet in tracking applicant process.
- Assist with orientation for new hires including ensuring they have a workspace set up and needed supplies for their first day.
Requirements
- Previous experience as an Administrative Assistant is essential.
- Strong organizational and communication skills.
- Dexterity in office software including MS Word and PowerPoint, email tools, spreadsheets, and databases.
- High School Diploma or GED required.
- 2+ years of experience in office administration or project management is required.
- Proficiency in English required.
- Strong sense of discretion and confidentiality required.
- Intermediate level proficiency in MS Office (Word, Excel, PowerPoint, Access), Outlook.
- Ability to use a computer, fax, scanner, create/edit PDF’s and save electronic files.
- Ability to create and maintain Excel spreadsheets.
- Exceptional customer service skills and professional phone manner.
- Strong and evident belief in the mission and core values of Community Housing Innovations.
Skills
- MS Word
- MS PowerPoint
- Email tools
- Spreadsheets
- Databases
- MS Office
- Outlook
- Computer
- Fax
- Scanner
- PDF editing
- Electronic file saving
- Excel spreadsheet creation and maintenance
- Filing systems
- Customer service
- Professional phone manner
Location
- NYC- Queens- 93 - Rego Park, NY 11374
- Rego Park Queens, NY
Work Type
- Full Time
- Monday-Friday (off Saturday & Sunday)
- 9am-5pm
Experience Level
- 2+ years of experience in office administration or project management
Education Level
- High School Diploma or GED
- Associates degree in Business Administration preferred
Salary/Compensations
- $24.04 - $50,004.00 Hourly
- $24.04 an hour- approx. $50,004 annually
Benefits
- Generous Paid time off
- Personal and Sick Days
- Health insurance and health reimbursement account
- Dental and vision plans
- Flexible spending account
- AFLAC supplemental insurance
- Dependent Care Spending Account
- Commuter Transit and Parking Account
- Working Advantage- Employee Perks
- 401(k) retirement plan
- Life insurance
- Employee Assistance Program
- Monthly trainings and career development plans
About the Company
- Community Housing Innovations (CHI) is a not-for-profit housing and human services organization that aims to support social and economic independence.
- Our vision is to end generational poverty and foster upward mobility by ensuring that all families and individuals live in quality housing, have a home of their own, and a job to support them.
- We believe quality, affordable housing is the foundation for prosperity, personal fulfillment, and success.
Equal Opportunity
- Community Housing Innovations, Inc. (CHI) provides equal employment opportunities to all employees and applicants, and prohibits discrimination on the basis of race, color, creed, religion, national origin, citizenship status, age, disability, sex, gender, gender identity or expression, sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local laws.
- This commitment applies to recruiting, hiring, placement, promotion, transfer, compensation, training, assignments, benefits, employee activities, termination, access to facilities, and programs, and all other terms and conditions of employment as well as general treatment during employment.