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About the Role
Manage global meetings, events, and congress participation for pharmaceutical clients, ensuring profitability, compliance, and client satisfaction. This role involves managing all logistical elements, budget control, and client/supplier relationships, with national and international travel.
Responsibilities
- Manage all venues and associated logistical arrangements including congress attendance and business centre, dinners and break-outs and housing blocks and attrition
- Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers
- Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers
- Produce, manage and circulate important communications e.g. weekly status reports to all main meeting partners
- Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event
- Manage post event metric reporting
- Deliver first class customer service following clients goals
- Plan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefs
- Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices
- Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow
- Accomplish scope management – to identify and charge clients for out-of-scope activities
- Track cost avoidance / saving measures
- Ensure compliance with company and client invoicing processes
- Responsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each event
- Work with appropriate support departments to ensure the delivery of client measurables
- Assist new starters by taking on the role of 'Buddy'
- Apply our mission, vision and values
- Comply with all company and client procedures
- Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients
- Be an ambassador for the agency
- Be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach
Requirements
- Minimum of 4 years event management delivery of corporate events
- Live within a commutable distance (within 1 hour) of one of our UK offices in London or Manchester
- Experience managing event budgets from initial budget, through revisions and reconciliation
- Client liaison skills
- Team motivator and professional team member
- A focus on accuracy, detail, consistency and dedicated to customer service
- The ability and desire to travel on-site internationally
Skills
- Excel (intermediate level - can maintain complex spreadsheets)
Location
- UK: London or Manchester
Work Type
- Hybrid
Experience Level
- Minimum of 4 years event management delivery of corporate events
Benefits
- Volunteer days
- Enhanced annual leave with an option to buy/sell
- Company pension
- Life and health insurance
About the Company
- Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
- Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Equal Opportunity
- We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.