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About the Role
We are seeking two Project Officers for the ANZELA-QI team to coordinate and deliver the registry, working closely with hospitals, clinicians, research offices, and other stakeholders. One role focuses on Ethics and Governance, managing submissions, compliance, and documentation. The other role focuses on Site Engagement and the implementation of Patient-Reported Outcome and Experience Measures (PROMs/PREMs), coordinating onboarding, training, and monitoring participation.
Responsibilities
- Coordinate ethics, governance, and compliance activities across participating hospitals.
- Manage submissions, amendments, and reporting requirements.
- Maintain accurate documentation and support hospitals in meeting governance obligations.
- Contribute to project coordination, stakeholder communication, and quality improvement.
- Help hospitals join and remain engaged with the ANZELA-QI program.
- Lead the implementation of PROMs and PREMs across participating sites.
- Coordinate onboarding, communications, training, and implementation activities.
- Monitor progress and identify opportunities to improve participation and processes.
- Contribute to project delivery, data quality, and reporting.
- Manage competing priorities and keep projects on track.
- Prepare reports and resources.
- Work with a wide range of people across hospitals and RACS.
Requirements
- Organised, practical, and comfortable managing several pieces of work at once.
- Ability to build positive working relationships with different stakeholders.
- Confident communication skills, both written and in person.
- Strong organisational and administrative skills.
- Excellent attention to detail.
- Ability to meet deadlines.
- Good written and verbal communication skills.
- Ability to work collaboratively while also managing own work.
- Comfortable using Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint).
- Willing to learn new systems and processes.
Skills
- Project coordination
- Stakeholder communication
- Quality improvement
- Ethics
- Governance
- Compliance
- PROMs/PREMs implementation
- Site engagement
- Training
- Databases
- REDCap
- Microsoft Office Suite
Location
- Melbourne
- Brisbane
- Perth
- Adelaide
- Sydney
Work Type
- Full Time
- Maximum term contract
- Hybrid working arrangements
Experience Level
- Experience coordinating projects, activities or competing priorities, ideally in a healthcare, research, quality improvement, registry or audit environment.
- Experience with ethics, governance or compliance processes within healthcare or research settings.
- Experience with PROMs/PREMs, quality improvement, stakeholder engagement, training, databases or REDCap would be well regarded.
Education Level
- Tertiary qualification in health sciences, public health, healthcare management, project management, nursing, allied health or a related discipline.
Benefits
- Competitive remuneration
- Salary packaging up to $15,900 each FBT year
- Novated car leasing
- Hybrid working arrangements
- Starter equipment allowance
- Generous leave options including volunteer leave, paid parental leave and the ability to purchase up to two weeks of additional leave
- Access to a wellbeing app
- Annual reimbursement to support physical and mental wellbeing
- Gifted leave over the Christmas/New Year period
- Support for you and your family including counselling, legal advice, career coaching, financial counselling
- Ongoing access to learning and development
About the Company
- The Royal Australasian College of Surgeons (RACS) is a member-based not-for-profit supporting over 8,600 surgeons and 1,300 trainees and Specialist International Medical Graduates across Australia and Aotearoa New Zealand.
- We advocate for excellence in surgical care, deliver world-class education and training, invest in research, and partner across the Asia-Pacific to strengthen local surgical services.
- The ANZELA-QI team is part of the Surgical Audit team at RACS and operates a national Clinical Quality Registry across Australia and New Zealand.
- We work with hospitals, surgeons, clinicians, data managers and research and governance teams to collect and use emergency laparotomy data to support benchmarking and quality improvement.
Equal Opportunity
- We’re committed to creating a workplace where everyone feels safe, respected, and valued.
- We are committed to supporting diversity and inclusion in our workforce.
- RACS acknowledges Aboriginal and Torres Strait Island people as the Traditional Owners of Country throughout Australia and Māori as the tangata whenua (people of the land) of Aotearoa New Zealand.
- We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māori and building an environment that is inclusive, culturally safe and appropriate.