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About the Role
Provide highly efficient operational and administrative support to business leaders. This role involves acting as a gatekeeper, project manager, and contributor to key initiatives, allowing Directors to focus on their core activities. Gain invaluable insight and experience working for a leading engineering professional services firm.
Responsibilities
- Provide a high level of operational and strategic support to business leaders and senior team members.
- Develop and maintain knowledge of the business unit, including strategy, key projects, initiatives, clients, and stakeholders.
- Enhance productivity of business leaders through optimal use of technology and systems.
- Anticipate and proactively manage diaries, inboxes, and travel bookings.
- Manage tasks and queries on behalf of Directors, establishing priorities based on business understanding.
- Draft external and internal communications and contribute to profile raising.
- Contribute to events, business development, and marketing activities.
- Handle speaker opportunities and presentation research and development.
- Anticipate requirements and proactively bring together resources to support the team.
Requirements
- Previous experience as an Executive Assistant, Personal Assistant, or similar role delivering high-quality business administration in a demanding environment.
- Professional and confident manner.
- Desire to work in a fast-paced environment with a flexible and adaptable approach.
- Eye for detail and ability to work independently, quickly, and efficiently.
- Ability to build effective working relationships across the organization.
- Capacity to plan, prioritize, problem-solve, and use initiative.
- Strong verbal and written communication skills with excellent attention to detail.
- Robust understanding of discretion and confidentiality.
- Fully conversant to an advanced level in Microsoft 365, including Word, PowerPoint, and Excel.
- Minimum of 10 GCSEs or equivalent, including Maths and English.
Skills
- Microsoft 365 (Word, PowerPoint, Excel)
- Communication skills
- Attention to detail
- Problem-solving
- Time management
- Organization
- Discretion
- Confidentiality
Location
- UK
Work Type
- Hybrid
- Fixed Term Contract (9-12 Months)
Experience Level
- Senior
Education Level
- Minimum 10 GCSEs or equivalent (Maths and English required)
- A-Levels or equivalent (desirable)
Benefits
- Work-life balance initiatives
- Hybrid working policy
- Inclusivity & Diversity programs (VIBE, Women in Leadership, CREED, WSP Connect, Gender Balance Group)
- Health & Wellbeing support (Thrive programme)
- Med24 (telephone access to NHS doctor)
- Flex time ('WSP Hour')
- Part-time working options
- Flexible bank holiday entitlement
- Development and training opportunities (chartership, training, mentoring)
About the Company
- WSP is a global engineering professional services firm.
- Committed to giving back to communities and supporting important global causes.
- Aims to create a better future for individuals and society.
- Encourages working on landmark projects and making an impact in communities.
Equal Opportunity
- Positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity.
- As a Disability Confident leader, will interview all disabled applicants who meet the essential criteria.
- Requests candidates to notify if workplace adjustments are required.