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About the Role

The Executive Officer is responsible for the operational leadership and governance support of the Executive Office. This includes people leadership of the EA/Office Manager, designing institutional governance infrastructure, and managing stakeholder communications. The Executive Officer partners closely with the Executive Director to determine priorities, plan activities, and prepare for key engagements, ensuring the Executive Director is fully briefed and prepared daily.

Responsibilities

Ensure the Executive Director is fully briefed and prepared in advance of each day, including preparing and presenting a daily briefing pack.
Own the Executive Director’s forward preparation horizon, ensuring briefing material, papers, and supporting information are complete, accurate, and provided in sufficient time.
Lead the day-to-day operation of the Executive Office, partnering with the Executive Assistant to integrate workflows.
Support the Executive Director and oversee the Executive Assistant in managing queries and requests sent to the Executive Office.
Manage, author, edit, and review high-stakes communications and correspondence for the Executive Director.
Represent the perspectives of the Executive Office in key leadership forums.
Support the Executive Director’s presentation commitments, including scheduling, run sheets, and assisting with presentation preparation.
Provide research assistance for the Executive Director.
Provide formal people leadership to the Executive Assistant, including performance management and professional development.
Set the standards, ways of working, and service expectations for the Executive Office.
Develop and coordinate an annual calendar of key initiatives led by or involving the Executive Director.
Design and maintain the governance architecture for the Institute Leadership Team (ILT) and Executive Leadership Team (ELT).
Provide proactive secretariat support to ELT, ILT, and relevant committees.
Follow up and ensure action items from relevant meetings are dealt with promptly and efficiently.
Develop appropriate communication content for timely delivery through agreed Executive and ILT communication channels.

Requirements

Exceptional organisational capability, with a demonstrated ability to manage multiple complex and competing priorities to deadline without loss of accuracy or attention to detail.
Outstanding written and verbal communication skills, including the ability to distil complex, technical or sensitive material into concise, decision-ready briefings.
Strong intellect and analytical judgement – able to rapidly absorb unfamiliar scientific, financial and governance material, identify what matters, and form sound independent conclusions.
Level-headed and composed under pressure, exercising discretion, sound judgement and emotional steadiness in high-stakes, ambiguous or contentious situations.
Anticipatory mindset – consistently works ahead of the Executive Director’s requirements and acts before being asked.
Excellent communication and interpersonal skills including demonstrated experience and skills in liaison, negotiation and conflict resolution with staff at all levels.
Ability to build and maintain strong, long-lasting relationships with a variety of stakeholders.
Advanced working knowledge of word processing and spreadsheet software.
Ability to think independently, work autonomously and be proactive.
Comfortable with a flexible working environment and able to maintain productivity while working remotely.
Demonstrated experience supporting an executive or board-level principal, or equivalent experience in a complex professional or research environment.
Science experience and/or knowledge of scientific/medical terminology is desirable.
A relevant tertiary qualification is desirable.
Full working rights in Australia.

Skills

Organisational capability
Written communication
Verbal communication
Analytical judgement
Interpersonal skills
Liaison
Negotiation
Conflict resolution
Relationship building
Word processing software
Spreadsheet software
Independent thinking
Proactiveness
Powerpoint
Google Slides
Canva

Location

Sydney

Work Type

Permanent Full Time
Remote

Experience Level

Depending on experience

Education Level

Relevant tertiary qualification is desirable

Salary/Compensations

Up to $150k + 12% super + salary packaging

Benefits

Generous salary packaging to save you income tax on your wages thereby boosting your monthly take home pay (max. $15,900 general expenses + $2,650 meals/accom)
Ample opportunities for on-going training and development
Stimulating, diverse and highly international research environment
Flexible work arrangements e.g. start / finish times
18 weeks paid parental leave for both parents including paid superannuation
A range of additional leave types to meet your personal needs including cultural leave, conference leave, community service and study leave
Discounted Health Insurance
Lifestyle discounts with our community partners

About the Company

Garvan Institute of Medical Research brings together world leading scientists and clinicians, collaborating locally and globally, to advance our understanding of disease, particularly cancer, autoimmunity and genetic disorders.
Garvan is a global leader in fundamental biomedical research and its translation.
Our mission is to make discoveries that will improve health for all.
Garvan Institute of Medical Research is an independent Medical Research Institute (MRI) in Sydney, delivering scientific and clinical impact on a global basis and in partnership with organisations that share our vision.
We are proud to be one of Australia’s largest and most highly regarded MRI’s.
Our vision is global leadership in discoveries to impact and our enduring purpose is to impact human health, by harnessing information encoded in our genome.
We seek to see our world-class discovery research achieve life-changing impacts, not only for individual patients with rare diseases, but for the many thousands affected by complex, common disease.

Equal Opportunity

Garvan promotes a diverse workplace and is committed to the principles of equity, diversity, inclusion and belonging.
We are always looking for culture ‘add’, not culture ‘fit’ and are building diverse teams with great sets of complementary styles and skills to help deliver our important work effectively.