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About the Role
The Audit and Assurance team in BDO Australia is seeking a motivated and highly organised Personal Assistant to provide administrative and operational support to four Audit & Assurance Partners and their teams in Sydney.
Responsibilities
- Proactively manage Partner calendars, appointments, meetings and commitments, ensuring priorities are managed effectively and scheduling conflicts are resolved.
- Provide financial administration support to assist with the management of work in progress (WIP), debtors, accounts payable queries and client billing processes.
- Provide general administrative support including document production, expenses, timesheets, printing, scanning, filing, desk bookings and other operational requirements.
- Manage the team’s compliance requirements in-line with the Firm’s Risk Management Policies including client onboarding, conflict checks, ASIC searches and client/engagement acceptance procedures.
- Collaborate with the Clients & Markets team by preparing tenders for new client work, client presentations, client and/or networking events, maintenance of the CRM database and managing and actioning related reports.
- Book domestic and international travel for Partners and the team.
- Work closely with the Audit team to provide support and coverage where needed and work collectively as a team to ensure the efficient and effective operation of the service line.
- Work cohesively with all areas of the firm, including members of the Shared Services teams.
Requirements
- Minimum 5 years' experience as a Personal Assistant or Team Assistant, preferably within a professional services environment.
- Proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint and Teams.
- Experience working with CRM, practice management and workflow systems (such as MS Dynamics 365 and Workday PSA or similar) is highly regarded.
- Strong organisational and time management skills, with the ability to manage multiple priorities and competing deadlines.
- Well-developed written and verbal communication skills with a professional and confident approach.
- High attention to detail and commitment to quality and accuracy.
- Demonstrated ability to build and maintain effective relationships with senior stakeholders, clients and colleagues.
- High degree of discretion and professionalism when handling confidential and sensitive information.
- Adaptable, resilient and able to thrive in a fast-paced professional services environment.
Skills
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- CRM systems
- Practice management systems
- Workflow systems
- MS Dynamics 365
- Workday PSA
- Organisational skills
- Time management skills
- Written communication skills
- Verbal communication skills
- Attention to detail
- Relationship building
- Discretion
- Professionalism
Location
- Sydney
Work Type
- Full-time
Experience Level
- Minimum 5 years' experience
Benefits
- Health and wellbeing programs
- Social activities
- Financial benefits
- Professional development opportunities
- Fitness challenges
- Exclusive discounts to corporate health insurance
- Gym memberships
- Wellness facilities
- Travel perks
- Retail discounts
- Employee referral rewards
- Study support
- Enhanced family support
- Cultural leave
- Religious leave
- Options to purchase additional leave
- Community initiatives involvement
About the Company
- BDO is a global professional services firm connected to local markets.
- Our people work together to provide specialist expertise, helping businesses achieve their goals.
- We inspire others, to go further.
- We create together, to reach higher.
- We build trust, to lead purposefully.
- Whether you're building your future or starting your career with us, you won’t do it alone.
- From creating solutions for our clients to building careers for our people, we shape what matters.
- Working for BDO you will be part of a growing and market leading professional services firm.
- Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services.
- Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways.
- With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience.
- Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive).
Equal Opportunity
- We are proud to be recognised as an Inclusive Employer for 2025-2026 by Diversity Council of Australia and a 2024-2025 Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA).
- BDO is committed to inclusive and accessible recruitment practices. If you require any reasonable adjustments to support your application or interview process, we encourage you to contact our Talent Acquisition team at recruitment@bdo.com.au