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About the Role
The Food and Beverage Administrative Project Specialist provides high-level, proactive administrative and operational support to the entire Seminole Hard Rock Support Services Food & Beverage leadership team. This role requires exceptional organization, resourcefulness, and the ability to execute promptly in a fast-moving environment. The ideal candidate coordinates and supports brand-wide food & beverage programs, assists property teams, and plays an integral role in the coordination of opening new properties, project management, and IT integrations.
Responsibilities
- Provide administrative support to all Food & Beverage leaders, including managing calendars, scheduling meetings, coordinating travel, and preparing departmental documents.
- Serve as a central point of contact for internal and external stakeholders interfacing with the Food & Beverage department.
- Track strategic initiatives and leadership priorities.
- Prepare executive meeting agendas, presentations, summaries, and follow-up documentation.
- Identify trends and drive improvements in guest experience or profitability.
- Maintain and organize departmental files, SOPs, recipes, presentations, communications, and brand standard documentation.
- Assist in the development, tracking, and distribution of standardized food & beverage guidelines and operational tools.
- Prepare presentations, reports, project updates, and executive summaries.
- Own menu rollouts, brand programs, or operational frameworks.
- Provide responsive assistance to property-level food & beverage teams, helping them access resources, standards, and departmental support.
- Facilitate communication between properties and the Food & Beverage leadership team, ensuring timely follow-up and clear information flow.
- Gather and organize property feedback, performance data, and operational needs utilizing all available analytical resources.
- Partner with managing critical path updates, progress, and completion for new property openings.
- Track deliverables and ensure F&B opening milestones remain on schedule.
- Prepare opening checklists, timelines, documentation, and communications for F&B leadership and property teams.
- Own task force support, travel, and accommodations.
- Prepare, schedule, and track meetings agendas to ensure clear communication between property and corporate support.
- Support cross-functional initiatives related to brand standardization, menu development, operational quality, and guest experience improvements.
- Coordinate meetings, workshops, and team sessions across departments.
- Conduct research, compile data, and provide organized summaries to leadership.
- Consolidate department-wide reporting and create executive dashboards.
- Provide budget tracking, variance analysis, and financial reporting support.
- Monitor department spending, purchase orders, invoices, and expense reports.
- Evaluate operational data and recommend business actions.
Requirements
- 3+ years of administrative or coordinator experience, preferably in food & beverage, hospitality, or corporate operations.
- Highly organized with strong multitasking abilities and an independent, proactive working style.
- Excellent communication skills; written, verbal, and interpersonal.
- Strong proficiency in MS Office Suite (Outlook, Excel, PowerPoint, Word) and digital collaboration tools.
- Ability to thrive in a fast-paced, high-demand environment with multiple stakeholders.
- Resourceful problem-solver who can independently act quickly and efficiently.
- Anticipates needs and proactively engages in solutions to meet departmental goals.
- Analyze trends and advise leadership on financial decisions.
Skills
- MS Office Suite (Outlook, Excel, PowerPoint, Word)
- Digital collaboration tools
- Project management
- IT integrations
- Menu development
- Operational quality
- Guest experience improvements
- Financial reporting
- Budget tracking
- Variance analysis
Experience Level
- 3+ years of experience
Benefits
- Comprehensive benefits package
- Health and well-being support
- Future planning support
- Work-life balance support
About the Company
- Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us.