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About the Role

We are seeking an individual who demonstrates initiative and can consistently produce high-quality work in a fast-paced environment with competing priorities and tight deadlines. The successful candidate will possess superior proofreading, organizational, and time management skills, with the ability to manage multiple assignments simultaneously and ensure accurate, timely completion of work.

Responsibilities

Create, revise and format documents to Firm standards
Convert PDF to Word or Excel Documents; clean and format the conversion
Run various blacklines/comparisons of documents
Troubleshoot and resolve document formatting
Answer Document Support line, monitor inboxes for work and provide primary document support to legal assistants and legal professionals within the Firm
Produce high-quality work while maintaining and enhancing technical proficiency through ongoing learning and role-specific training
Conduct thorough quality reviews and proofreading to ensure accuracy, consistency, and timely completion of assignments

Requirements

A minimum of one to two years of experience in a Legal Assistant role is required.
An equivalent combination of education, training, and experience is acceptable.
Ability to work independently, exercise sound judgment, and handle confidential information with discretion.
Background and reference checks, including a criminal record check, credit check, and employment and educational verifications, are conditional for employment.
No agencies or phone calls/emails please.

Skills

Superior proofreading, organizational, and time management skills
Ability to manage multiple assignments simultaneously
Strong client service, communication, and collaboration skills
Excellent organizational, time management, and prioritization skills
Ability to manage multiple deadlines in a fast-paced environment
Strong attention to detail and commitment to producing accurate, high-quality work
Advanced technical proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, iManage, Litera, and other role-specific applications

Location

Toronto
Montréal
Ottawa
Vancouver
Calgary
New York

Work Type

Hybrid
In-office
Remote

Experience Level

One to two years of experience

Education Level

Community College Certificate in a Legal Secretarial Assistant program or an equivalent credential
Strong proficiency in the Microsoft Office Suite

Salary/Compensations

$57,000 - $72,000 annually

About the Company

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms.
Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena.
Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas.
Osler is a dynamic and exciting place to further your career or carve out a new path.

Equal Opportunity

Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures.
Accommodations are available upon request for candidates in all phases of the selection process.