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Tailor your resume to this Legal Practice Assistant (Litigation) - SF role.
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About the Role
Fenwick is seeking a Litigation Legal Practice Assistant to provide exceptional customer service and administrative support to assigned attorneys and paralegals, ensuring a high volume and quality work product to meet the needs of the Firm and its clients.
Responsibilities
- Maintain and foster positive working relationships with attorneys, paralegals, clients, and vendors.
- Produce high-quality, error-free work product in a timely manner.
- Collaborate effectively within the secretarial team to support attorneys and paralegals with a focus on superior client services.
- Ensure coverage for attorneys and paralegals.
- Initiate document setup for cases, including Civil Coversheet, Summons and Complaint, and Corporate Disclosure Statement.
- Prepare, file, and serve Answer to Complaint.
- Arrange for service via a Process Server.
- Demonstrate proficiency in State, Federal, and Appellate ECF filings and understand relevant court rules and calendaring.
- Utilize PacerPro for workflow procedures and protocols.
- Prepare trial prep documents, understand trial logistics, and travel as needed for trial/preparation.
- Effectively use legal resources for research, case law retrieval, and forms access.
- Generate and troubleshoot Table of Contents and Table of Authorities using Best Authority, adhering to citation styles.
- Compile and coordinate court filings to maintain updated client internal file systems in iManage/Propel.
- Convert documents between PDF and Word, insert/remove pages, bookmark, redact, and enable OCR formatting.
- Perform administrative functions including preparing check requests, invoices, and reimbursements.
- Manage and update attorney calendars with relevant information.
- Schedule messengers, process servers, and other vendors.
- Assist with entering attorney time, adhering to timekeeping protocols.
- Acquire knowledge of Firm resources, departmental schedules, and protocols.
- Be flexible and available to work overtime as necessary.
- Perform other tasks as assigned.
- Review monthly bills for consistency, accuracy, and substance, learning billing practices.
- Check bills for consistency against special engagement terms.
- Respond to client requests for month-end estimates.
- Monitor, identify, and resolve A/R and collections issues.
- Ensure accurate execution of billing and collection instructions and follow-up with the billing coordinator.
Requirements
- Possess interpersonal skills for positive working relationships and effective communication in a demanding environment.
- Ability to multitask in a highly demanding, deadline-driven environment.
- Ability to prioritize and manage time effectively in a fast-paced environment.
- Ability and desire to learn and apply new skills and knowledge.
- Exercise discretion and independent judgment in resolving problems.
- Keen eye for details, demonstrating accuracy and thoroughness.
- Adapt to changes in the work environment and manage competing demands.
- Ability to work proactively and independently with minimal supervision, and within a team.
- High level of cognitive effort while performing administrative and clerical tasks.
- Affinity for and knowledge of current technology and ability to adapt to new technology.
- Ability to identify future challenges and proactively offer solutions.
- Initiative to identify areas and processes for improvement and implement change.
- Effective self-management and ability to make sound, independent decisions.
- High level of accountability; consistently meeting agreed-upon commitments.
- 5+ years of experience supporting litigation attorneys/paralegals (litigation experience required).
- Experience with independently e-Filing documents in accordance with federal and state court rules required.
- Proficiency in using MS Office: Excel, Word, and PowerPoint.
- Proficiency in Adobe Acrobat.
- Proficiency in Best Authority.
- Proficiency in Propel.
- Proficiency in Discclient.
- Proficiency in PacerPro.
- Proficiency in Compulaw.
- Proficiency in LegalMation.
- Proficiency in Lexis.
- Proficiency in Westlaw.
- Proficiency in iManage.
- Proficiency in Aderant.
- Proficiency in Google Scholar.
- Comfortable navigating in Windows platform.
- Familiarity with other Firm or Litigation software applications strongly preferred.
Skills
- Exceptional customer service
- Administrative support
- High volume and quality work product
- Interpersonal skills
- Effective communication
- Multitasking
- Time management
- Prioritization
- Learning agility
- Discretion and independent judgment
- Attention to detail
- Adaptability
- Proactive problem-solving
- Teamwork
- Self-management
- Accountability
- Litigation process understanding
- E-Filing
- Court rules and calendaring
- PacerPro
- Trial preparation
- Legal research
- Citation styles
- Document conversion and manipulation
- Calendar management
- Vendor scheduling
- Timekeeping
- Billing practices
- Accounts Receivable (A/R) and collections
- MS Office Suite (Excel, Word, PowerPoint)
- Adobe Acrobat
- Best Authority
- Propel
- Discclient
- PacerPro
- Compulaw
- LegalMation
- Lexis
- Westlaw
- iManage
- Aderant
- Google Scholar
- Windows platform navigation
Location
- San Francisco, CA
Work Type
- Hybrid
- Full-time
Experience Level
- 5+ years of experience supporting litigation attorneys/paralegals
Education Level
- Bachelor’s degree preferred, or equivalent experience/relevant certifications
Salary/Compensations
- $84,000 - $120,000
Benefits
- Healthcare
- Life Insurance
- Health Savings Accounts
- Flexible Spending Accounts
- Wellbeing programs
- Discretionary bonus
About the Company
- Fenwick believes that its partners and employees are its most important asset.
- The Firm offers a comprehensive benefit program to help employees and their families achieve and maintain good health – physical, emotional, and financial.