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About the Role
As an Assistant, you will be the strategic right hand for two VPs, going beyond organizational support to act as a pace-setter, interface, and trusted confidant. With a passion for structure and an eye for detail, you will free up our capacity in the dynamic day-to-day business.
Responsibilities
- Proactively manage complex calendars, prioritize appointment requests, and ensure a smooth daily workflow.
- Holistically manage internal and external meetings (e.g., with artists, partners, or workshops) and serve as the interface for all involved parties.
- Plan national and international travel, including subsequent travel expense reporting and invoice accounting.
- Act as the central point of contact for our teams, coordinate central inquiries (e.g., festival planning, ticket distribution), and ensure first-class internal communication.
- Develop and manage activities related to "Community Building" and "Superfans," seeking new ways and tools to engage and activate fans long-term.
- Support the creation of reports and prepare modern presentations for meetings, pitches, and off-sites in German and English.
- Question existing processes and actively implement AI-supported solutions to increase efficiency in team and management support.
Requirements
- Completed commercial apprenticeship or comparable qualification.
- Sound professional experience in executive-level assistance.
- Proficiency with digital tools, including Google Workspace.
- Experience using AI applications in daily work to accelerate results and optimize processes.
- Absolute fluency in German and English (written and spoken).
- Proactive organizational talent with a quick grasp of concepts.
- Ability to act considerately and remain composed during peak periods.
- Maintain absolute discretion.
- Professional, reliable, and confident demeanor.
- Desire to actively shape the way we work, not just manage.
Skills
- Calendar Management
- Meeting Coordination
- Travel Planning
- Expense Reporting
- Invoice Processing
- Internal Communication
- Community Building
- Fan Engagement
- Presentation Creation
- Reporting
- Process Optimization
- AI Implementation
- Google Workspace
- Digital Tools
Location
- Berlin
Work Type
- Flexible working hours
- Remote work options
- Up to 20 working days abroad per year
Experience Level
- Management-level assistance experience
Education Level
- Commercial apprenticeship or comparable qualification
Benefits
- Innovative and exciting environment
- Opportunity to shape the music market
- 30 days of vacation plus extra days at year-end
- Clear, transparent goals
- Regular feedback
- Individual development opportunities
- Promoted diversity
- In-house health initiatives (massages, yoga, mental health support)
- Regular events with exclusive insights from the music world
- Penthouse office in Berlin
- Deutschlandticket
- Jobrad (company bicycle)
- Lunch card
- Spotify account
About the Company
- We love music and work tirelessly to support the people who make it.
Equal Opportunity
- Photo, age, marital status, origin - we don't need these details. Your talents and personality count with us!
- We celebrate diversity!