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About the Role
This position supports the administration of the corporate procurement process, assists with day-to-day procurement operations, and ensures compliance with organizational policies and procedures. The role provides administrative and coordination support to facilitate efficient and consistent procurement activities under the direction of the Director of Procurement.
Responsibilities
- Collaborate with cross-functional teams to support and coordinate activities throughout the procurement lifecycle.
- Coordinate vendor meetings, presentations, and other engagement activities.
- Assist with the preparation and review of procurement documentation, including RFx (RFP, RFQ, RFI), contracts, and related materials.
- Assist client departments through the procurement process, ensuring compliance with organizational policies and procedures.
- Facilitate contract execution by coordinating with organizational signing authorities and vendor representatives.
- Maintain accurate and organized pre- and post-award contract files in accordance with procurement procedures.
- Liaise with client departments to manage contract amendments, renewals, and related activities.
- Track, update, and maintain the contracts database to ensure accuracy, completeness, and data integrity.
- Participate in the testing and implementation of new financial information system (FIS) solutions related to procurement.
Requirements
- University degree in Business Administration, Supply Chain Management, or a related field.
- Four to five years of relevant experience, including demonstrated ability to assist with complex, competitive procurement processes.
- Understanding of procurement law and contract law, as well as information systems, is an asset.
- Proficiency in Microsoft Office, particularly Excel.
- Experience with Microsoft Dynamics 365 Business Centre is an asset.
- Strong communication skills, with the ability to convey information clearly, concisely, and in a timely manner.
- Background checks and reference checks are conducted for all open positions as a condition of employment.
Skills
- Microsoft Office
- Excel
- Microsoft Dynamics 365 Business Centre
- Procurement law
- Contract law
- Information systems
- Communication skills
Location
- Toronto
Work Type
- Hybrid
Experience Level
- Four to five years
Education Level
- University degree in Business Administration, Supply Chain Management, or a related field
Salary/Compensations
- $65,400-$69,490
Benefits
- Pension plan
- Bonus program
About the Company
- The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients.
- The OMA continually seeks to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.
- A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviours.
- A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system.
- An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity.
- An organization that has been recognized as a Greater Toronto’s Top Employers for six consecutive years.
Equal Opportunity
- The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.
- In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.