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About the Role
Exolaunch is seeking a full-time Office Coordinator for its Berlin headquarters. This role is ideal for someone who enjoys ensuring an office runs smoothly, creating a welcoming atmosphere, and proactively identifying and addressing needs. The position requires daily on-site presence and offers variety in a dynamic international environment.
Responsibilities
- Manage and continuously improve day-to-day office operations, including inventory, supplies, and coordination with external service providers.
- Proactively identify areas for improvement in the office environment and implement practical solutions.
- Organize appointments, meetings, internal events, and business travel.
- Support ad-hoc internal projects.
- Act as an all-round office helper, including preparing refreshments, resetting meeting rooms, and maintaining kitchen and common areas.
- Provide backup support for the JFH location and coordinate office-related topics across both Berlin locations.
- Complete small errands and on-demand purchases.
- Handle communication with facility management, building security, service providers, and landlords.
- Support preparatory accounting tasks such as cost tracking, invoice processing, and maintaining internal systems.
- Plan and coordinate minor maintenance and repair work, ensuring completion.
- Research, compare, and coordinate providers and services to improve office efficiency and quality.
- Manage office-related administrative obligations such as rent, insurance, contracts, and other recurring matters.
- Prepare information, overviews, and analyses to support operational and strategic decisions.
Requirements
- Completed commercial training, a degree in business, or an equivalent qualification.
- At least three years of relevant professional experience in office administration, executive assistance, office management, operations, or a similar role.
- Excellent German and good English skills, both written and spoken.
- Confident working with modern digital tools, including Google Workspace and Slack.
- Comfortable learning new systems quickly.
- Good practical AI skills and an interest in using AI tools to work faster, research information, structure tasks, and improve everyday processes.
- Strong organizational skills and the ability to independently prioritize and manage multiple tasks.
- A proactive and hands-on working style.
- A solution-oriented mindset and genuine interest in improving processes and the office environment.
- Reliable, resilient, flexible, and comfortable working in a dynamic international environment.
Skills
- Office Administration
- Executive Assistance
- Office Management
- Operations
- Google Workspace
- Slack
- AI Tools
- Organizational Skills
- Task Prioritization
- Communication
- Problem-Solving
Location
- Berlin, Germany
Work Type
- Full-time
- Office-based
Experience Level
- At least three years of relevant professional experience
Education Level
- Commercial training
- Degree in business
- Equivalent qualification
Salary/Compensations
- Competitive compensation tailored to experience and responsibilities
Benefits
- Subsidies for lunch, mobility, and special occasions
- Friendly, collaborative, and international working environment
- State-of-the-art office in the heart of Berlin at Potsdamer Platz
- Access to an in-house fitness studio at the HQ
- All necessary IT equipment and office tools
- Complimentary drinks, snacks, and fresh fruit
- Regular team gatherings, celebrations, and internal events
About the Company
- Exolaunch is a global leader in launch mission management, satellite integration, and satellite deployment technologies.
- With a decade of flight heritage and over 830 satellites launched across 48 missions to date, Exolaunch leverages industry insight to tailor turnkey solutions that meet customer needs and respond to market trends.
- The company fulfills launch contracts for industry leaders, the world's most innovative startups, research institutions, government organizations, and international space agencies.
- Exolaunch develops and manufactures its own flight-proven and industry-leading small satellite separation systems.
- Exolaunch promotes safe, sustainable, and responsible use of space and is committed to making space accessible for all.