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About the Role
We are seeking a Workplace & Operations Manager to join our ProVeg team in Berlin. This role is crucial for maintaining a positive and supportive work environment, ensuring smooth office operations, and contributing to our mission of promoting plant-based food choices for a sustainable future. If you are organized, people-oriented, and enjoy ensuring everything runs efficiently, this position is an excellent fit.
Responsibilities
- Manage travel arrangements and related tools.
- Coordinate purchasing, invoice verification, and mail processing.
- Handle credit and bank data administration (shadow accounting).
- Maintain digital and physical document management systems.
- Oversee inventory, coordinate reorders, and manage storage and distribution.
- Review and suggest improvements for existing processes.
- Manage all keys and electronic access.
- Coordinate occupational health meetings and implement recommendations.
- Develop content for the internal wiki.
- Serve as a primary contact for workplace management inquiries.
- Facilitate internal communication.
- Manage onboarding and offboarding processes for new employees.
- Welcome visitors and coordinate with external service providers.
- Ensure kitchen organization and adequate food supplies.
- Address organizational questions and ensure smooth office operations.
- Contribute creative ideas for office space design and optimization.
- Support planning and execution of internal events.
- Assist with initiatives that promote employee interaction.
- Coordinate external events, including communication, contracts, and access.
- Manage facility services such as cleaning, repairs, and maintenance.
- Organize office moves and changes.
- Receive and direct visitors and external services.
Requirements
- Bachelor's degree or 4 years of relevant professional experience in Workplace/Office Management, Administration, or the Service Sector.
- Good written and spoken German and English language skills.
- Proficiency with Microsoft Office, Libre Office, and Google Docs.
- Alignment with ProVeg's goals and a strong commitment to sustainability.
- Exceptional organizational skills with attention to detail and structure.
- Positive and helpful attitude that motivates colleagues.
- Strong teamwork capabilities.
- Excellent communication skills, even under pressure.
- Enthusiasm for taking on new tasks and developing creative solutions.
- Proactive approach with the ability to prioritize and complete tasks reliably.
- Physical resilience and a 'hands-on' mentality.
Skills
- Workplace Management
- Office Management
- Administration
- Service Sector Experience
- Travel Management
- Purchasing
- Invoice Verification
- Document Management
- Inventory Management
- Process Improvement
- Access Control Management
- Internal Communication
- Onboarding/Offboarding
- Event Planning Support
- Facility Management
- Microsoft Office
- Libre Office
- Google Docs
- Project Management Software (nice to have)
- NGO Sector Experience (nice to have)
- Service-Oriented Roles (nice to have)
Location
- Berliner Office
Work Type
- Festangestellt
- Full Remote Work with the possibility to work in our Berliner Office
- Option to work temporarily from abroad
Experience Level
- Junior Position possible
- Entry-level candidates encouraged
- Career changers encouraged
Education Level
- Bachelor
Benefits
- Flexible working hours with the option to compensate overtime with time off.
- 25 days basic holiday (FTE) plus an additional day annually.
- Option to 'buy' additional vacation days through small salary adjustments.
- Appreciative work environment in a highly motivated team.
- Strong focus on personal development with a dedicated training budget.
- Provision of a work laptop and access to a well-equipped office in Berlin Tiergarten.
- Mindfulness program and mental well-being support (free membership with Open Up and Headspace).
About the Company
- ProVeg is an organization working towards a future where everyone chooses delicious and healthy food that is good for people, animals, and the planet.
- We are an inclusive workplace for our diverse employees worldwide, encouraging everyone to bring their whole selves to work.
Equal Opportunity
- We are an inclusive workplace for our diverse employees worldwide and encourage everyone in our organization to bring their whole selves to work.
- We encourage all applicants to apply without a photo or date/place of birth.
- If you live with a disability, health impairment, and/or neurodiversity, please let us know how we can adapt and support the application process.