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About the Role
The Associate, Finance & Operations is the connective tissue of the team’s day-to-day operations, spanning financial ops, project and staffing ops, and systems work. This role involves running current workflows with precision and converting manual work into automated, repeatable processes. It is a builder’s role with room to grow, moving from executing tasks to owning workstreams and presenting plans to leadership.
Responsibilities
- Run the active payments queue, making real-time calls on urgency, escrow fronting, and exceptions.
- Own remittance and reconciliation end-to-end, using AI-assisted workflows and partnering with back-office teams.
- Drive vendor and client onboarding from intake to live.
- Help coordinate employee onboarding and offboarding, including system access and setup.
- Own product placement operations, including shipments, metadata, and daily upload workflows.
- Design and build Airtable schema, automations, and form guardrails to automate manual processes.
- Run the Hive support inbox and support ongoing system upgrades.
- Build SOPs and recorded walkthroughs for process transferability.
- Partner with planning on sales forecasts and utilization reporting.
- Present self-initiated improvement plans to leadership.
Requirements
- Strong Excel / Google sheet skills required.
- Strong interest and demonstrated experience in AI tooling and automation workflows.
- Airtable or low-code software building skills required.
- Salesforce proficiency.
- Familiarity with bookkeeping / accounting best practices.
Skills
- Excel
- Google Sheets
- AI tooling
- Automation workflows
- Airtable
- Low-code software building
- Salesforce
- Bookkeeping
- Accounting best practices
Location
- New York
Work Type
- Full-time
Experience Level
- Associate
Salary/Compensations
- $75,000 to $85,000
Benefits
- Competitive programs to support your well-being
About the Company
- UTA is a premier global talent agency built for the future of media and entertainment.
- The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market.
- UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent.
- Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more.
- It is based in Los Angeles with offices in the U.S., London, and Munich.
- For more information: https://www.unitedtalent.com/about/
Equal Opportunity
- UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.
- https://www.unitedtalent.com/privacy-policy