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About the Role

This position is responsible for coordinating the administrative, operational, and financial activities that support the Economics, Research and Analytics teams. Reporting to the Chief Economist, the role serves as a central point of coordination for departmental planning, budget administration, meetings, projects, and information management. The position facilitates effective communication and collaboration across ERA and with internal stakeholders to ensure priorities, deliverables, and departmental operations are executed efficiently.

Responsibilities

Coordinates operational and administrative activities for the Chief Economist and ERA leadership team to support department priorities and strategic objectives.
Coordinates complex calendars and scheduling requirements, balancing competing priorities and deadlines.
Supports departmental planning activities and assists with the coordination of annual work plans and key initiatives.
Organizes leadership meetings, departmental meetings, and special events, including agenda preparation, logistics, materials, and follow-up activities.
Acts as a key liaison with internal stakeholders to facilitate information sharing and coordination across the organization.
Coordinates financial administration activities to support effective budget management and departmental reporting.
Supports annual budget development and forecasting activities through data gathering, tracking, and validation.
Monitors departmental expenditures and maintains financial records to support reporting and decision-making.
Processes invoices, corporate card reconciliations, expense submissions, and training-related expenditures.
Liaises with Finance regarding accounts payable, budget inquiries, and expenditure tracking.
Coordinates departmental information, records, and operational processes to support business continuity and organizational effectiveness.
Maintains departmental documentation, resources, and internal information repositories.
Supports updates to StaffSpace, departmental communications, subject matter expert listings, and related resources.
Coordinates training registrations, departmental records, and operational reporting requirements.
Ensures information is organized, accurate, and accessible to support departmental activities.
Provides coordination support for departmental projects and cross-functional initiatives.
Tracks action items, timelines, deliverables, and meeting outcomes.
Coordinates project logistics and supports stakeholder engagement activities.
Assists with implementation of departmental process improvements and operational initiatives.
Supports reporting and follow-up activities to help maintain project momentum and accountability.
Provides coordination and administrative support to ERA employees and collaborates with internal partners across the organization.
Responds to inquiries and provides guidance regarding department processes and administrative procedures.
Supports learning and development activities, registrations, and related tracking requirements.
Assists with departmental events, meetings, and employee engagement activities.
Collaborates with other coordinators and executive administrative professionals to promote consistent practices and efficient service delivery.

Requirements

4-5 years of experience in administrative, operational coordination, project coordination, or departmental support roles.
Experience supporting multiple stakeholders and coordinating budgets, meetings, projects, and departmental activities is required.
Demonstrated experience coordinating multiple priorities, managing competing deadlines, and maintaining a high degree of accuracy and attention to detail.
Strong organizational, planning, and project coordination skills, with the ability to work independently in a fast-paced environment.
Experience supporting budget administration, expense processing, and financial tracking activities.
Excellent interpersonal, communication, and stakeholder management skills, with the ability to build effective working relationships across all levels of an organization.
Advanced proficiency with Microsoft Office applications, particularly Excel, Outlook, Word, PowerPoint, and Teams.
Experience supporting senior leaders or executive-level stakeholders is considered an asset.
Experience working in a healthcare, association, public sector, research, or policy environment is considered an asset.
Background checks and reference checks are conducted for all open positions.

Skills

Microsoft Office (Excel, Outlook, Word, PowerPoint, Teams)

Location

Toronto

Work Type

Hybrid

Experience Level

4-5 years

Education Level

Post-secondary education in Business Administration, Public Administration, Communications, Office Administration, or a related field, or an equivalent combination of education and experience.

Salary/Compensations

$65,400 - $69,490

Benefits

Pension plan
Bonus program
Exceptional group benefits package
Spending account
Robust wellness program
Paid professional development
Continuous in-house learning

About the Company

The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients.
We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.
A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviours.
A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system.
An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity.
An organization that has been recognized as a Greater Toronto’s Top Employers for six consecutive years.

Equal Opportunity

The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.
In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.