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About the Role
The Museum of Modern Art seeks an Assistant to the Robert Lehman Chief Curator of Drawings and Prints to provide comprehensive administrative support to the Chief Curator and the department's daily operations. This role also involves assisting in the preparation of exhibitions, reports, procedures, programs, and special projects.
Responsibilities
- Manage and assess the Chief Curator's daily needs, including coordinating a complex calendar, anticipating needs, prioritizing requests, and resolving conflicts.
- Coordinate the Chief Curator’s complex international and domestic travel, preparing detailed agendas, anticipating needs, and troubleshooting unexpected changes.
- Serve as the primary point of contact and liaison with a high level of confidentiality for the Chief Curator’s contacts, including trustees, artists, scholars, galleries, dealers, and art world professionals.
- Draft formal and informal correspondence on behalf of the Chief Curator.
- Answer the telephone line for the Chief Curator, the main department line, and the Department Manager’s line as needed, screening requests and triaging for appropriate next steps.
- Perform general administrative duties for the Chief Curator and the Drawings and Prints Department, including organization and maintenance of the office area, Study Center, and library.
- Provide support for Drawings and Prints Committee Meetings and Departmental exhibitions as needed.
- Assist with day-to-day financial operations, including maintaining and reconciling the Chief Curator’s expenses and processing invoices.
- Support special programming and events related to the Chief Curator and the Department, such as exhibition tours, lectures, roundtable discussions, and symposia.
- Assist with the preparation of presentation materials for internal and external engagements.
- Coordinate and complete projects and administrative assignments as directed by the Chief Curator.
- Act as a researcher on curatorial initiatives and projects as needed.
- Perform any other duties reasonably related to the functions described above.
Requirements
- Bachelor's degree and five or more years of relevant experience in administrative and/or development positions or equivalent.
- Experience managing a complex calendar and coordinating complex travel arrangements.
- Superior discretion, judgment, attentiveness, and professional initiative.
- Excellent verbal, written, and interpersonal communication skills.
- Superior ability to compose and edit formal correspondence.
- Ability to work well under pressure with high levels of tact and diplomacy.
- Experience in a non-profit setting communicating with high-level donors, trustees, and preferably with artists and artist studios.
- Ability to anticipate needs and prioritize tasks accordingly.
- Organized and able to handle multiple tasks and shifting priorities in a fast-paced environment.
- Strong verbal communication abilities.
- Strong computer skills, including proficiency with Google Workspace (Drive, Gmail, Slides, Docs), Microsoft Office Suite (Word, Excel, PowerPoint), and expense and travel management software (Salesforce, Navan).
- Art history and research background is desirable but not essential.
- Knowledge of one or more languages, in addition to English, is a plus.
Skills
- Google Workspace
- Microsoft Office Suite
- Salesforce
- Navan
- Calendar Management
- Travel Coordination
- Correspondence Drafting
- Financial Operations Support
- Presentation Material Preparation
- Research
Location
- On-site
Work Type
- On-site
- Monday through Friday
Experience Level
- Five or more years of relevant experience
Education Level
- Bachelor's degree
Salary/Compensations
- $64,023 (gross) per annum
Benefits
- Covered employees represented by Local 2110, UAW, AFL-CIO
About the Company
- The Museum of Modern Art
Equal Opportunity
- Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”).