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About the Role
As a Technical Coordinator, you will provide proactive, accurate, and well-organized technical and administrative support to the Track Systems department. You will coordinate telemetry support for private tests, manage hardware orders and shipments, maintain operational records, and support Formula 1 events globally. This role requires strong organizational skills, an interest in technology and motorsport, and the ability to act as a trusted point of contact for various stakeholders.
Responsibilities
- Coordinate telemetry support requirements for private tests, including planning, preparation, execution, and post-event follow-up.
- Serve as the primary point of contact for teams during private test planning, ensuring clear communication and issue resolution.
- Provide financial reporting and forecasting support to the Head of Department.
- Review, document, and continuously improve operational processes and procedures.
- Manage hardware sales to teams, including quotations, order administration, delivery coordination, and record maintenance.
- Liaise with suppliers, logistics partners, and internal stakeholders for timely delivery of products and services.
- Maintain accurate inventory, shipment, and tracking documentation for hardware lifecycle management.
- Coordinate priority shipments of Return Material Authorisation hardware for events and operational locations worldwide.
- Input event data into the LifeCheck asset-tracking system and maintain updated information.
- Produce and maintain clear technical records, administrative reports, and tracking documentation.
- Support the preparation, configuration, and deployment of hardware for events, private tests, and customer requirements.
- Proactively identify operational risks, escalate issues, and propose practical solutions.
- Respond to team and customer inquiries professionally and promptly, maintaining high customer service standards.
- Contribute to departmental projects by conducting research and presenting findings.
- Ensure all activities comply with company procedures, confidentiality obligations, safety requirements, and quality standards.
Requirements
- Self-motivated and proactive with the initiative to take ownership of tasks.
- Highly organized with excellent attention to detail and a commitment to producing accurate, high-quality work.
- Practical problem-solver confident in investigating issues and identifying effective solutions.
- Confident and professional communicator capable of building strong working relationships.
- Adaptable and resilient, able to manage multiple priorities in a fast-paced environment.
- Comfortable learning new software applications, systems, and processes.
- Able to communicate updates clearly and promptly while maintaining accurate records.
- Discreet and professional when handling confidential or sensitive information.
- Interested in technology, technical operations, and motorsport.
- Able to work independently while contributing positively to a collaborative environment.
- Experience managing administrative activities requiring accuracy, organization, and attention to detail.
- Experience coordinating activities with multiple stakeholders, deadlines, or competing priorities.
- Advanced proficiency in Microsoft Excel, including data analysis, pivot tables, report generation, and financial/operational record maintenance.
- Proficiency in Microsoft Office applications (Word, Outlook) for professional documentation, communication management, and administrative support.
- Experience maintaining accurate records, trackers, or operational documentation.
- Experience communicating professionally with internal and external stakeholders.
- Experience supporting technical equipment, hardware preparation, or operational deployment activities (desirable).
- Exposure to logistics, inventory management, order administration, or shipment coordination (desirable).
- Experience contributing to projects or reviewing and improving administrative processes (desirable).
- Experience using JIRA or a similar issue management platform (desirable).
- GCSE grade C or above in Mathematics and English, or equivalent.
- A degree, Higher National Diploma, Higher National Certificate, or equivalent in a relevant subject (desirable).
- An A-level, BTEC, or equivalent technical qualification supported by relevant practical experience (desirable).
- Awareness of motorsport-related activities and an interest in developing knowledge in this area.
- Strong planning and organizational skills.
- Excellent written and verbal communication skills, adaptable to different audiences.
- Sound judgment and decision-making skills, including knowing when to escalate issues.
- Strong attention to detail in maintaining records, inventory, shipment documentation, and administrative processes.
- Commercial and operational awareness.
- Ability to build productive working relationships with teams, suppliers, logistics providers, and internal stakeholders.
- Good working knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
- Ability to use shared drives, calendars, trackers, and internal business systems.
- Working knowledge of AI such as ChatGPT, Claude, or similar for administrative tasks.
- Ability to identify inefficiencies and suggest improvements.
- Willingness to develop an understanding of telemetry and hardware systems.
- Understanding of confidentiality, professional integrity, compliance, and company procedures.
Skills
- Microsoft Excel (Advanced)
- Microsoft Office Suite (Word, Outlook, PowerPoint)
- JIRA or similar issue management platform (desirable)
- AI tools (ChatGPT, Claude, or similar)
- Planning and organization
- Communication (Written and Verbal)
- Attention to detail
- Problem-solving
- Stakeholder management
- Record keeping
- Inventory management
- Logistics coordination
- Order administration
- Shipment coordination
- Technical support
- Process improvement
Location
- Biggin Hill
Work Type
- Full-time
Experience Level
- Not specified
Education Level
- GCSE Mathematics and English (Grade C or above)
- Degree (desirable)
- Higher National Diploma (desirable)
- Higher National Certificate (desirable)
- A-level (desirable)
- BTEC (desirable)
Benefits
- Private Healthcare scheme
- Dental Care
- 4 x Grand Prix Paddock passes per season
- Enhanced maternity/paternity leave and other family planning policies
- Free staff shuttle service
- Free healthy snacks
- Subsidised canteen
- 25 days annual leave
- 8 Bank Holiday days
- Christmas period closure
- Opportunities for training via in-house Learning and Development team
- Discount on F1 merchandise
- Discount at F1’s experiences (F1 Arcade, F1 Drive)
- Perkbox benefit portal
About the Company
- Formula 1 is passionate about delivering the world’s greatest sports and entertainment spectacle, leaving a positive legacy wherever we race.
- Innovation has always been at the heart of Formula 1, pioneering technologies that have impacted society beyond the track.
- The sport relies on passionate and dedicated people across various departments including engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, and communications.
- Joining F1 means becoming part of a team that values innovation, collaboration, and personal growth.
- F1 offers a dynamic work environment where ideas are heard and employee contributions make an impact.
- The company seeks to recruit, develop, and retain talented individuals to accelerate the future of the sport.
Equal Opportunity
- We only communicate with candidates through official @f1.com email addresses. We will never contact you via personal email accounts, messaging apps, or request payment as part of our recruitment process. If you receive suspicious communication claiming to be from our talent team, please report it to recruitment@f1.com.