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About the Role
McCarthy Tétrault is seeking a Legal Assistant, Business Law for their Toronto office. This role involves supporting lawyers with document preparation, travel and calendar management, and client support within a hybrid work environment.
Responsibilities
- Preparing, editing, formatting, printing, scanning, and revising correspondence, memoranda, large transaction documents, reports, forms, labels, and other printed material.
- Coordinating and dispersing tasks to various resource groups such as Document Specialists, Administrative Clerks, and Billing Assistants.
- Proofreading documents for appropriate formatting, spelling, grammar, and clarity.
- Managing files, including opening new files, maintaining large and complex files, and developing/utilizing filing and retrieval systems.
- Working with Records Management and Administrative Clerks to create, maintain, and store client files.
- Updating calendars for assigned lawyers, including meetings, appointments, due dates, and client activities.
- Coordinating lawyer travel arrangements, including itineraries and expense reports.
- Updating contact names and addresses in the client database.
- Coordinating client meetings, including scheduling rooms and arranging catering or audio-visual equipment.
- Reviewing and routing incoming mail and fax communications.
- Preparing and processing outgoing mail and faxes.
- Arranging for specialized mail or messenger services.
- Receiving, handling, screening, and directing incoming calls.
- Responding to routine inquiries and requests from clients.
- Taking messages as required.
- Coordinating new Client and Matter openings (KYC) with Finance.
- Coordinating activities with functional area staff such as Office Services and Marketing.
- Providing consistent backup support to absent assistants and supporting colleagues with multiple tasks or deadlines.
- Maintaining and updating job knowledge and technical skills through education opportunities.
- Performing other duties as assigned.
Requirements
- Minimum 3 years of relevant experience.
- In-depth knowledge of business and legal terminology.
- Strong attention to detail.
- Superior word processing, spelling, proofreading, and editing skills.
- Capacity to perform duties with speed and accuracy.
- Strong time management, organizational, and multi-tasking skills.
- Ability to work under pressure to meet important deadlines.
- Ability to follow up on files and delays with minimal supervision.
- High level of discretion and confidentiality.
- Flexibility to occasionally work overtime.
Skills
- Word processing
- Spelling
- Proofreading
- Editing
- Time management
- Organization
- Multi-tasking
- Working under pressure
- Meeting deadlines
- Following up
- Discretion
- Confidentiality
Location
- Toronto
Work Type
- Hybrid
Experience Level
- Minimum 3 years
Education Level
- Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies or equivalent.
Salary/Compensations
- $60,000 - $80,000 annually
Benefits
- Outstanding benefits from day one
- Insurance premiums paid by the Firm
- Wellness and technology reimbursements
- Comprehensive wellbeing support
- Access to Dialogue for confidential mental health support
- Virtual healthcare assistance
- Proactive wellness resources
- Competitive compensation
- Paid overtime
- Generous time off
- Day off to volunteer
- Day off for your birthday
- Ongoing professional development opportunities
- Supportive, collaborative culture
About the Company
- McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world.
- Offices in Toronto, Montréal, Québec City, Calgary and Vancouver.
- Recognized as one of Canada’s Top 100 Employers for eleven consecutive years.
- Recognized as one of Canada’s Best Diversity Employers for fourteen consecutive years.
- Culture is guided by The McCarthy Way—a shared approach to working with clients and with each other.
- The McCarthy Way is built on four core elements: Excellence, Collaboration, Inclusion, and Innovation.
- Utilizes artificial intelligence (AI) technology as part of our application screening process.
Equal Opportunity
- McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment.
- Please notify us if you require accommodation at any time during the recruitment process.