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About the Role
The Procurement Specialist delivers procurement and commercial outcomes across assigned categories, portfolios, and functional priorities. The role manages sourcing, contracting, renewals, supplier performance, reporting, and governance activities, while contributing to initiatives that strengthen procurement tools, processes, insights, and ways of working. The role combines sound procurement judgment, strong stakeholder partnership, and a continuous-improvement mindset to deliver value, manage risk, and improve the effectiveness and maturity of the Procurement function.
Responsibilities
- Manage assigned procurement activities and categories from intake and planning through sourcing, negotiation, contracting, implementation, and renewal.
- Lead competitive sourcing activities for assigned spend, including RFIs, RFPs, RFQs, supplier evaluations, and commercial negotiations.
- Partner with Category Managers and procurement leadership on broader, higher-risk, or more complex initiatives.
- Work with stakeholders to understand requirements, timelines, and commercial objectives and translate them into effective procurement approaches.
- Conduct market and supplier research to support sourcing decisions and identify potential suppliers and commercial opportunities.
- Support the evaluation of supplier proposals, commercial terms, pricing, and total cost considerations.
- Deliver value through competitive sourcing, negotiation, demand discipline, cost optimization, and effective supplier management.
- Manage lower-complexity contract and renewal activities, coordinating with business stakeholders, Legal, Risk, and other partners.
- Maintain visibility of upcoming contract expiries and renewals and proactively initiate procurement activity to support timely completion.
- Coordinate commercial and contractual discussions with suppliers and internal stakeholders.
- Support Category Managers with contracting activities for larger or more complex supplier engagements.
- Ensure required procurement, contracting, risk, and approval activities are completed before commitments are made.
- Maintain accurate and complete contract and procurement documentation.
- Provide flexible procurement support across categories based on business demand, procurement priorities, and team capacity.
- Support Category Managers with spend analysis, demand planning, supplier research, market intelligence, and other category management activities.
- Respond to day-to-day stakeholder procurement needs and provide practical guidance on procurement processes and requirements.
- Build effective working relationships with stakeholders and provide responsive, commercially focused procurement support.
- Identify when procurement activities involve greater complexity or risk and engage the appropriate Category Manager or procurement leader.
- Support supplier governance and performance management activities across assigned spend.
- Monitor supplier performance against agreed expectations, KPIs, service levels, and contractual commitments.
- Coordinate supplier performance reviews, follow-up actions, and issue resolution.
- Support Category Managers in managing more strategic or higher-risk supplier relationships.
- Identify opportunities to improve supplier performance, commercial outcomes, and overall value.
- Maintain accurate procurement records, sourcing documentation, contract information, and system updates.
- Maintain visibility of sourcing, contracting, and renewal activity and provide regular updates on status, actions, and upcoming requirements.
- Support procurement reporting, spend analysis, pipeline management, and tracking of value delivered.
- Ensure procurement activities comply with applicable policies, intake processes, approval requirements, and documentation standards.
- Support audit readiness by maintaining complete and accurate procurement records.
- Identify and implement practical opportunities to improve procurement processes, tools, reporting, documentation, knowledge, and stakeholder experience.
- Lead or support defined improvement initiatives with clear objectives, timelines, deliverables, and measures of success.
- Develop or refine templates, playbooks, dashboards, reports, guidance, training materials, and knowledge resources.
- Analyze spend, pipeline, supplier, process, and performance information and translate findings into practical recommendations.
- Support the rollout and adoption of new tools, processes, reporting approaches, and governance requirements.
- Contribute to business cases, executive-ready materials, progress updates, and benefit tracking for priority procurement initiatives.
Requirements
- University degree in business, supply chain, finance, commerce, or a related discipline, or an equivalent combination of education and experience.
- Professional procurement, supply chain, or project management certification is considered an asset.
- Solid knowledge of procurement and strategic sourcing practices, including requirements gathering, market assessment, competitive sourcing, supplier evaluation, negotiation, and value tracking.
- Sound understanding of commercial and contractual concepts, process improvement, procurement governance, reporting, and change adoption.
- Strong analytical and problem-solving skills, with the ability to evaluate commercial information and translate it into practical recommendations.
- Strong organizational skills and the ability to manage multiple sourcing, contracting, renewal, and stakeholder activities concurrently.
- Strong communication and stakeholder-management skills, with a practical, responsive, and service-oriented approach.
- Working knowledge of procurement systems, sourcing tools, and standard business applications used for sourcing, spend analysis, reporting, and contract management.
- Approximately five years of experience in procurement, category management, strategic sourcing, procurement operations, transformation, or a related commercial role within a complex organization.
- Demonstrated experience independently delivering procurement or sourcing activities, including requirements gathering, competitive sourcing, supplier evaluation, analysis, negotiation, and contract coordination.
- Experience supporting or managing contract renewals and supplier activities.
- Experience working with Finance, Legal, Risk, Compliance, and business stakeholders to deliver commercially sound and compliant procurement outcomes.
- Experience leading or supporting category initiatives, process improvements, transformation projects, reporting, analytics, tool development, or change adoption is considered an asset.
- Experience in asset management, investment management, or broader financial services is preferred.
- Candidates must be legally entitled to work in the country where this role is located.
Skills
- Procurement
- Strategic Sourcing
- Negotiation
- Contract Management
- Supplier Performance Management
- Reporting
- Governance
- Stakeholder Management
- Commercial Acumen
- Problem-Solving
- Organization
- Communication
- Procurement Systems
- Sourcing Tools
- Spend Analysis
- Change Adoption
Location
- Remote
Work Type
- Hybrid
- Full-time
Experience Level
- Mid-level
Education Level
- University degree
- Professional certification
Salary/Compensations
- $105,000 - $155,000
Benefits
- Pay-for-performance with base salary and annual incentive
- Numerous opportunities for professional growth and development
- Comprehensive employer paid benefits coverage
- Retirement income through a defined benefit pension plan
- The opportunity to invest back into the fund through our Deferred Incentive Program
- Competitive time off
- Flexible Travel Program (option to work abroad for up to a month each year)
- Employee discount programs
About the Company
- Ontario Teachers' is committed to diversity as a core strength, reflecting and embracing diversity of thought, background, and experience.
- Through our Diversity, Equity and Inclusion strategy and our Employee Resource Groups (ERGs), we celebrate diversity and foster inclusion.
- We are building an inclusive and equitable workplace where talent is respected, accepted and empowered to be themselves.
Equal Opportunity
- At Ontario Teachers', diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create, reflect and embrace diversity of thought, background and experience. Through our Diversity, Equity and Inclusion strategy and our Employee Resource Groups (ERGs), we celebrate diversity and foster inclusion through events for colleagues to connect for professional development, networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected, accepted and empowered to be themselves. To learn more about our commitment to Diversity, Equity and Inclusion, check out Life at Teachers'.
- Accommodations are available upon request (peopleandculture@otpp.com) for candidates with a disability taking part in the recruitment process and once hired.