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About the Role
We are seeking an experienced Executive Assistant to support our Chief Product and Technology Officer (CPTO), serving as a critical partner in enabling leadership effectiveness at a rapidly growing, mission-driven company. This role is ideal for someone who thrives in a high-growth environment, anticipates needs before they arise, and can seamlessly manage constant re-prioritization.
Responsibilities
- Own end-to-end executive support for the Chief Product and Technology Officer (CPTO), expertly managing evolving priorities, schedules, and daily operations across time zones, optimizing time and commitments while anticipating needs, resolving conflicts, and independently solving logistical challenges
- Build strong relationships with internal and external stakeholders, serving as a trusted point of contact on behalf of the CPTO and ensuring timely, thoughtful follow-through.
- Manage incoming and outgoing communications, track follow-ups, action items, and commitments to ensure seamless execution across the Product and Engineering teams across multiple time zones
- Prepare and distribute meeting agendas, pre-reads, and post-meeting follow-ups to drive clarity and accountability
- Coordinate complex travel arrangements, including flights, ground transportation, accommodations, and detailed itineraries; proactively adjust as plans change
- Maintain accurate expense reporting
- Support planning and execution of leadership offsites, strategy sessions, and company events as needed
- Contribute to cross-functional initiatives, special projects, and evolving administrative priorities
- Serve as the primary onsite point of contact for SF employees, visitors, candidates, and visiting executives, ensuring a polished and welcoming workplace experience.
- Manage day-to-day office needs within the coworking environment, including access, meeting spaces, supplies, mail and deliveries, workplace readiness, and issue resolution.
Requirements
- U.S. Citizenship is required
- 5+ years of experience as an Executive Assistant supporting C-suite or senior executives, ideally with additional office management or workplace operations experience in a high-growth technology or startup environment.
- Experience working in ambiguous and fast-paced environments
- Experience with AI tools (e.g. Google Gemini, Claude) and embedding them to operational and organizational work
- Capable of producing high-quality content on short deadlines
- Ability to manage multiple streams of work and plan, organize, and prioritize appropriately
- Fast learner and able to work independently with minimal supervision
- Exceptional attention to detail; ability to consistently produce timely and error-free work
- Excellent written and verbal communication skills
- Superb judgment and proven ability to handle confidential information
- Highly proactive and resourceful self-starter with a demonstrated ability to anticipate needs, solve problems independently, and operate effectively with minimal supervision.
- Enthusiastic team member with a positive disposition and attitude
- Active U.S. security clearance or the ability to obtain one with our sponsorship.
- Experience working directly with Product, Engineering, or Defense Tech leadership teams.
Skills
- AI tools (e.g. Google Gemini, Claude)
- Executive Support
- Office Management
- Workplace Operations
- Communication
- Problem Solving
- Time Management
- Organization
- Attention to Detail
- Judgment
- Confidentiality
- Proactiveness
- Resourcefulness
- Teamwork
Location
- SF
Work Type
- Onsite
- Full-time
Experience Level
- 5+ years of experience as an Executive Assistant supporting C-suite or senior executives
Education Level
- Bachelor’s Degree
About the Company
- Air is the leader in Enterprise Readiness. Our mission is to establish readiness as a real-time condition that is continuously achieved. Today, a dangerous Readiness Gap exists between what the front line needs and what is delivered. Our AI-native platform, Air Enterprise Readiness, aligns development, production, delivery, and sustainment into one coordinated execution system for government agencies and industrial suppliers. By revealing true capacity, exposing real constraints, coordinating resources, and executing at the speed of operational demands, the front line gets what it needs to succeed.
Equal Opportunity
- Air is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.