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About the Role
This opportunity offers the chance to join a dynamic, industry-leading organisation where ethics, customer service and teamwork form the foundation of its success. Our client is seeking a proactive and detail-oriented Buyer and Office Administrator to manage the procurement of parts, consumables and services for its mechanical workshop while providing essential administrative support.
Responsibilities
- Source and purchase mechanical parts, components, consumables, tools and workshop supplies.
- Obtain and compare supplier quotations based on price, quality and delivery times.
- Negotiate pricing, delivery terms and supplier agreements.
- Create and process purchase orders accurately and timeously.
- Monitor outstanding orders and follow up with suppliers to ensure on-time delivery.
- Build and maintain strong relationships with suppliers and vendors.
- Identify alternative suppliers to reduce costs and improve supply reliability.
- Maintain accurate procurement records and supporting documentation.
- Ensure sufficient stock is available to meet workshop operational requirements.
- Assist with stock counts and inventory control.
- Monitor stock levels and reorder critical items before shortages occur.
- Maintain accurate supplier databases and pricing schedules.
- Verify deliveries against purchase orders, delivery notes and supplier invoices.
- Resolve discrepancies relating to pricing, quantities, quality or deliveries.
- Monitor supplier performance in terms of cost, quality, service and delivery.
- Manage general office administration and filing systems.
- Process and maintain workshop and procurement documentation.
- Prepare reports on purchasing activities, stock levels and supplier performance.
- Assist with data capturing and record management.
- Manage incoming calls, emails and supplier correspondence.
- Provide administrative and operational support to management as required.
- Match supplier invoices with purchase orders and delivery notes.
- Assist with creditor administration and payment reconciliations.
- Maintain accurate procurement records for auditing and reporting purposes.
- Monitor purchasing expenditure and support budget-control initiatives.
Requirements
- Grade 12 or Matric.
- At least three years’ experience in purchasing, procurement or buying.
- Experience within a mechanical workshop, engineering, automotive, manufacturing or industrial environment is preferred.
- Knowledge of mechanical parts and workshop operations will be highly advantageous.
- Experience in inventory management and supplier negotiations.
- Proficiency in Microsoft Office, particularly Excel.
- Experience using ERP, accounting or workshop management systems will be advantageous.
Skills
- Strong negotiation and supplier-management skills.
- Sound knowledge of procurement processes and inventory control.
- Excellent organisational and administrative abilities.
- Strong numerical and analytical skills.
- High attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to prioritise tasks and meet deadlines.
- Strong problem-solving and decision-making abilities.
- Ability to work independently and take initiative.
- A reliable, professional and results-driven approach.
Location
- South Africa
Work Type
- Full-time
Experience Level
- 3+ years
Education Level
- Grade 12 or Matric
- Certificate or diploma in Purchasing, Supply Chain Management, Logistics, Business Administration or a related field
About the Company
- Our client is an established South African company specialising in the development, leasing and management of commercial and industrial real estate.