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About the Role
As an Executive Assistant, you will provide high-level, trusted support to our Executive Directors, enabling them to focus on strategic priorities within government, defence, and critical infrastructure. You will manage complex diaries, sensitive communications, and cross-functional coordination, serving as a central point for their time, information flow, and priorities in a security-conscious environment.
Responsibilities
- Own and control the Executive Directors' diaries end-to-end, prioritizing engagements and resolving scheduling conflicts with judgment.
- Manage inboxes and correspondence, drafting and triaging communications on their behalf.
- Coordinate complex UK and international travel itineraries, including logistics for secure or restricted-access sites.
- Prepare and quality-check briefing packs, board papers, and presentations ahead of key meetings.
- Act as the primary point of contact between the Executive Directors and internal leadership, external partners, clients, and government stakeholders.
- Lead on planning and coordination of leadership meetings, board sessions, and offsites, including agendas and minute-taking.
- Manage confidential and sensitive information with absolute discretion.
- Track and follow up on actions arising from executive meetings, ensuring accountability across the leadership team.
- Support budget and expense management for the executive office.
Requirements
- Experience as an Executive Assistant or Senior PA supporting C-suite or board-level executives.
- Experience operating in defence, government, critical infrastructure, or another security-conscious sector is strongly preferred.
- Track record of managing complex, high-volume diaries and competing priorities under pressure.
- Experience coordinating board or leadership meetings, including papers, minutes, and action tracking.
- Demonstrated ability to handle confidential and sensitive information with consistent discretion.
- Eligibility to obtain UK security clearance (SC level or above).
Skills
- Exceptional organizational skills with meticulous attention to detail.
- Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
- Strong written and verbal communication, able to represent senior leadership credibly with stakeholders.
- Sound judgment and discretion when handling sensitive or classified information.
- Ability to work independently, anticipate needs, and act decisively under time pressure.
- Calm, professional manner in fast-moving, high-stakes situations.
Location
- UK
Work Type
- Full-time
Experience Level
- Executive
Education Level
- Degree level or equivalent experience supporting senior leadership.
- Relevant professional certification in administration or business support is desirable but not essential.
About the Company
- Sovereign AI is a UK-based AI infrastructure and software solutions provider building the next generation of sovereign-grade AI data centres across EMEA.
- Designed for resilience, security, and scale, we enable commercial and government customers to deploy advanced AI with confidence in environments where performance, reliability, and compliance are non-negotiable.
- Focused on regulated and mission-critical sectors including Government, Defence, Healthcare, and Financial Services, we are creating the trusted foundations for AI adoption at scale, combining robust infrastructure with disciplined governance to support long-term innovation and national-level capability.