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About the Role
Based at our Tokyo office, the Workplace Support Coordinator is an essential member of the Workplace Management team. This role assists with the running of a fast-paced office, relishes daily challenges, and maintains processes and procedures to ensure smooth office operations.
Responsibilities
- Ensuring service level agreements with 3rd third-party custodial vendor are met
- Communications with external suppliers, partners, and internal teams
- Working closely with the Workplace Management team to ensure high standards across the office
- Answering the main reception phone and directing calls
- Meeting and greeting guests
- Being the first point of contact for the building porter
- Taking receipt of and distributing post and deliveries, coordinating outgoing mail
- Maintaining stock levels of food and stationery, ordering/taking receipt of deliveries/allocating stock to kitchen/store cupboard
- Setting up and assisting with in office social events
- Liaising with maintenance people and other vendors when they are scheduled to complete works in the office
- Coordinating desks and IT equipment for onboarding/offboarding employees
- Provide remote support for Seoul office
- Other office administrative tasks as needed
Requirements
- Experience with office coordination, health and safety, and facilities would be advantageous
- Highly organised with a keen eye for detail
- The ability to establish strong relationships with suppliers and colleagues
- Ability to learn quickly and jump in where needed
- A proven ability to work in an extremely fast-paced environment
- Excellent written and verbal communication
- Ability to make decisions quickly and sort complex, competing priorities
- Ability to keep calm in the face of fast change or urgent demands
- Ability to interact with senior executives and all levels of the organisation
- An understanding of confidentiality issues and the use of discretion
- A smart, professional appearance and can-do attitude
Skills
- Written and verbal fluency in Japanese and English required
- Korean a plus
Location
- Tokyo
Work Type
- Onsite
Experience Level
- Not specified
Education Level
- Not specified
About the Company
- Third Bridge is a leading global research firm established in 2007, with a team of over 1,500 employees worldwide dedicated to fueling decisions with expert insights.
- We accelerate and enhance decision-making for investors and business leaders by unearthing unique expert insights across multiple sectors, geographies, and topics.
- For nearly 20 years, we’ve helped clients access knowledge on demand from experts, in-person and through our Library covering over 65,000 companies.
Equal Opportunity
- Third Bridge is committed to creating an inclusive environment and is proud to be an equal opportunity employer.
- If you are not 100% sure if you are right for the role, please apply anyway, and we will be happy to consider your application.