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About the Role
Assist in the production of board papers, source supporting information, draft routine reports, and make arrangements for board and ad hoc meetings. Support the production of annual and half-yearly reports, prepare mailing requirements, and maintain statutory records for investment trusts. Submit returns to the Registrar of Companies, share responsibility for stock exchange announcements, and circulate monthly portfolio valuations. Assist Company Secretaries with loan facility compliance certificates and check website entries for accuracy. Maintain filing systems, prepare agendas and correspondence, and assist with special projects and departmental matters. Liaise with external suppliers and provide cover for team members.
Responsibilities
- Assist in the production of board papers ensuring they are properly collated and dispatched within agreed timescales
- Source supporting information and drafting routine reports as required for inclusion in the Board papers
- Make the necessary arrangements for Board meetings and general ad hoc meetings, e.g. room bookings, refreshments etc.
- Support the production of the annual report and accounts, half yearly reports and interim management statements to shareholders of the investment trusts
- Prepare mailing requirements and ordering of label data from various providers
- Maintain the statutory records, registers and annual returns for the investment trusts including maintenance of the Diligent Entities database system
- Submit returns to the Registrar of Companies
- Share the responsibility for making all stock exchange(s) announcements e.g. daily net asset values, voting rights, dispensation, substantial shareholder, share buy-back, dividends, results, director’s dealings, (keeping director’s dealings up to date), etc. in accordance with agreed procedures
- Circulate monthly portfolio valuations
- Assist the Company Secretaries to ensure loan facility compliance certificates are signed off and dispatched within agreed timescales each month
- Check the website entries for the trusts to ensure that investment trust client information is accurate and up to date
- Maintain the filing system for the investment trust clients
- Prepare agendas, letters and general correspondence as required
- Assist with special ad hoc projects as directed by the Company Secretaries
- Assist with ad hoc departmental matters
- Liaise with appropriate external suppliers
- Work closely with the other assistants in the team and provide cover as necessary.
- Carry out other duties as assigned
- Understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role.
- Adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities.
Requirements
- Good written and oral communication skills
- Strong organisational skills and able to prioritise effectively
- Strong attention to detail
- Able to work as part of a team and prepared to share team structure responsibilities
- Experience of Microsoft Office, Excel and Outlook is essential
- Numerate
- Able to work under pressure and use own initiative
- Willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities.
- Understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role.
Skills
- Microsoft Office
- Excel
- Outlook
Location
- Hybrid
Work Type
- Hybrid working
Experience Level
- Entry Level
- Mid Level
Salary/Compensations
- Position may be eligible to receive an annual discretionary bonus award from the profit pool.
Benefits
- Hybrid working and reasonable accommodations
- Generous Holiday policies
- Excellent Health and Wellbeing benefits including corporate membership to ClassPass
- Paid volunteer time to step away from your desk and into the community
- Support to grow through professional development courses, tuition/qualification reimbursement and more
- All-inclusive approach to Diversity, Equity and Inclusion
- Maternal/paternal leave benefits and family services
- Complimentary subscription to Headspace – the mindfulness app
- All employee events including networking opportunities and social activities
- Lunch allowance for use within our subsidized onsite canteen
- Competitive compensation
- Pension/retirement plans
- Various health, wellbeing and lifestyle benefits
About the Company
- A career at Janus Henderson is more than a job, it’s about investing in a brighter future together.
- Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.
- Our Values are key to driving our success, and are at the heart of everything we do: Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust
Equal Opportunity
- Janus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
- We believe diversity improves results and we welcome applications from all backgrounds.
- Don’t worry if you don’t think you tick every box, we still want to hear from you!
- If you need any reasonable accommodations during our recruitment process, please get in touch and let us know at recruiter@janushenderson.com