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About the Role
We are seeking a highly organized and detail-oriented Office Administrator / Executive Assistant to support our executive leadership team and oversee day-to-day office operations. The ideal candidate is professional, dependable, discreet, and comfortable managing multiple priorities in a fast-paced office environment.
Responsibilities
- Manage executive calendars, appointments, meetings, and travel arrangements.
- Provide bilingual communication support in English and Greek, both written and verbal.
- Assist with payroll administration, employee records, onboarding and offboarding, and other HR administrative functions, including the use of ADP RUN.
- Oversee day-to-day office operations, including vendors, invoices, office supplies, incoming and outgoing mail, and general administrative needs.
- Draft, review, and prepare professional correspondence, reports, presentations, and other business documents.
- Serve as a point of contact and liaison between executives, employees, vendors, and external business partners.
- Maintain organized electronic and physical records and ensure appropriate document management.
- Support executive leadership with administrative and operational projects as needed.
- Handle confidential personnel, financial, and business information with a high level of discretion and professionalism.
Requirements
- Minimum of 2 years of experience in office administration, executive assistance, or a similar administrative role.
- Must be authorized to work in the United States.
Skills
- Fluency in both English and Greek
- Experience with ADP RUN or a similar payroll and HR system is strongly preferred.
- Proficiency in Microsoft Office, including Outlook, Word, and Excel.
- Strong organizational, time-management, and multitasking skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and demonstrated ability to follow through on tasks independently.
- Professional demeanor and ability to handle sensitive and confidential information with discretion.
Location
- Midtown Manhattan
Work Type
- Full-time
- In-office
Experience Level
- 2+ years of experience
Salary/Compensations
- $60,000–$70,000
Benefits
- Dental insurance
- Health insurance
- Vision insurance