Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Tailor your resume to this Administration Assistant - Facilities role.
Rezi rewrites your resume against Cushman & Wakefield's job description. Free.
Tailor your resume to this Administration Assistant - Facilities role.
Rezi rewrites your resume against Cushman & Wakefield's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Administration Assistant - Facilities posting at Cushman & Wakefield — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Administration Assistant - Facilities posting at Cushman & Wakefield — free, in seconds.
About the Role
The Facilities Administration Assistant provides administrative, financial, and operational support to the Facilities Management team across a diverse property portfolio. This role supports the delivery of facilities management services by administering accounts payable, coordinating maintenance programs, managing work orders, and ensuring timely execution of planned maintenance.
Responsibilities
- Process high volumes of supplier invoices accurately and within required timeframes
- Validate invoices against approved purchase orders and work orders
- Investigate and resolve invoice discrepancies with suppliers and internal teams
- Monitor invoice approval workflows and follow up outstanding approvals
- Maintain accurate financial records, registers and documentation
- Assist with purchase order creation and management
- Coordinate preventative maintenance schedules and contractor activities
- Manage work order records and maintenance documentation
- Support contractor onboarding and compliance administration
- Assist with client reporting, presentations and operational reporting requirements
- Maintain facilities databases and compliance records
- Respond to supplier, contractor and stakeholder enquiries in a timely and professional manner
Requirements
- 1-2 years’ experience in Accounts Payable, financial administration or facilities administration
- Strong administrative skills with excellent attention to detail
- Experience managing high volumes of transactions, invoices or data
- Strong organisational and time management skills
- Ability to multitask and meet deadlines in a busy environment
- Excellent communication and stakeholder management skills
- Proactive and solutions-focused approach
- Strong Microsoft Excel, Outlook and Office 365 skills
- Experience using JDE, Wisetrend or similar systems highly regarded
- Facilities management, property or government contract experience desirable
- Applicants must be eligible to work in Australia
Skills
- Microsoft Excel
- Microsoft Outlook
- Office 365
- JDE
- Wisetrend
Location
- Sydney, NSW
Work Type
- Full-Time
Experience Level
- 1-2 years experience
Benefits
- Excellent career pathway into Administration or Facilities Management
- Exposure to a diverse property portfolio and major clients
- Supportive and collaborative team environment
- Opportunity to develop operational, financial and stakeholder management skills
- Work with industry-leading facilities and property professionals
- Global career opportunities within Cushman & Wakefield
About the Company
- Cushman & Wakefield is a global leader in commercial real estate services, with 50,000+ employees across 60 countries.
- In Australia, we partner with some of the world’s leading organisations to deliver innovative property solutions across office, retail, industrial and logistics assets.
- Our strength lies in our collaborative approach, deep market insight and ability to integrate services to deliver exceptional outcomes.
- We are driven by a client-first mindset and a commitment to excellence, empowering our people to think differently and create value at every stage of the property lifecycle.
Equal Opportunity
- As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply.
- Cushman & Wakefield promotes safety at all times.