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About the Role
This position leads and supports governance activities, including policy development, implementation, and review. The role provides administrative and operational support to the board and committees, coordinating meetings, managing documentation, and ensuring effective decision-making. It also serves as a key point of coordination among stakeholders for smooth governance operations.
Responsibilities
- Provide administrative and coordination support to governance activities, the OMA board or its committees, working groups, and other governance bodies, ensuring effective planning, administration, and execution of meetings and governance processes.
- Develop agendas, annual plans, meeting materials, minutes, resolutions, and action item tracking, while overseeing document management, meeting platforms, and governance records.
- Support the development, implementation, review, and continuous improvement of governance policies, frameworks, standards, and practices that strengthen organizational governance and accountability.
- Provide governance advice and guidance on the interpretation and application of bylaws, governance policies, procedures, and governance best practices.
- Identify emerging governance trends, risks, and opportunities, and contribute recommendations and initiatives that strengthen governance effectiveness and support organizational priorities.
- Support governance evaluations, assessments, and continuous improvement initiatives, including the development of tools, performance measures, and governance resources.
- Serve as a key liaison between governance leaders, committee members, staff, and external stakeholders, fostering collaboration and ensuring the timely flow of information and decision-making.
- Support governance-related onboarding, orientation, education, and engagement activities for board and committee members, and contribute to special projects and organizational initiatives as required.
Requirements
- Undergraduate degree in Public Policy, Political Science, Law, Business Administration or equivalent.
- 5+ years of experience in a governance, policy, advisory, analyst, or related role, with experience supporting governance initiatives, policy development, and organizational decision-making.
- Project management experience, including the ability to lead cross-functional teams, manage competing priorities, and deliver results in a fast-paced environment.
- Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and other technology tools, with the ability to quickly learn new systems and platforms.
- Strong analytical, organizational, and problem-solving skills, with the ability to exercise sound judgment, navigate ambiguity, identify risks, and proactively develop effective solutions.
- Exceptional written, verbal, and interpersonal communication skills.
- Demonstrated ability to work independently and collaboratively, showing professionalism, and attention to detail.
- Background checks and reference checks are conducted for all open positions.
Skills
- Governance
- Policy Development
- Organizational Decision-Making
- Project Management
- Cross-functional Team Leadership
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Analytical Skills
- Organizational Skills
- Problem-Solving Skills
- Judgment
- Risk Identification
- Written Communication
- Verbal Communication
- Interpersonal Communication
Location
- Toronto
Work Type
- Hybrid
Experience Level
- 5+ years
Education Level
- Undergraduate degree in Public Policy, Political Science, Law, Business Administration or equivalent
Salary/Compensations
- $77,965-$82,835
Benefits
- Pension plan
- Bonus program
- Exceptional group benefits package
- Spending account
- Robust wellness program
- Paid professional development
- Continuous in-house learning
About the Company
- The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients.
- The OMA aims to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.
- A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviours.
- An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity.
- An organization that has been recognized as a Greater Toronto’s Top Employers for six consecutive years.
Equal Opportunity
- The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.
- In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.