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About the Role
The Sales Coordinator is an entry-level role providing administrative support to an experienced sales team. This position offers hands-on exposure to enterprise dining and catering sales processes, ideal for individuals early in their careers or transitioning into sales.
Responsibilities
- Prepare and format proposals, quotes, menus, and contracts for review.
- Maintain the sales calendar and schedule client and prospect meetings.
- Organize sales collateral, templates, and shared files.
- Enter and track sales activity and orders accurately across systems.
- Coordinate handoffs from sales to operations, culinary, and account management.
- Maintain up-to-date client and prospect records in CRM (HubSpot), logging calls, activities, and next steps.
- Ensure pipeline data is clean for accurate reporting.
- Run and format sales reports and track team KPIs and targets.
- Flag follow-ups, renewals, and at-risk items to the senior team.
- Respond to inbound inquiries and route them appropriately.
- Support outreach by scheduling calls, sending follow-up materials, and confirming details.
- Coordinate tastings, sample drop-offs, and event logistics.
- Prepare menus and pricing for the sales team and answer routine client questions.
- Shadow the CEO and Biz Dev Manager on calls, meetings, and pitches.
- Take notes, capture action items, and complete follow-ups.
- Build product, menu, and market knowledge.
- Coordinate with operations, culinary, and account management on shared work.
- Assist with catering and event support as needed.
- Undertake additional administrative duties to support the sales team.
Requirements
- 0 to 2 years of professional experience, or equivalent transferable experience.
- Highly organized with strong attention to detail.
- Strong written and verbal communication skills.
- Comfortable using Google Workspace or Microsoft Office.
- Genuine eagerness to learn sales and business development.
- Commitment to personal accountability and continuous learning.
- Ability to manage multiple priorities in a fast-paced environment.
Skills
- Sales Administration
- Coordination
- CRM Management (HubSpot preferred)
- Sales Reporting
- Client Support
- Event Logistics
- Project Management (Asana preferred)
- Google Workspace
- Microsoft Office
Location
- Brooklyn, NY 11206
Work Type
- Full Time
- Hourly
- Hybrid
Experience Level
- Entry-level
Education Level
- Bachelor's degree or equivalent experience
Salary/Compensations
- $25.00 - $30.00 Hourly
Benefits
- Medical insurance
- Sick leave
- Paid time off that increases with tenure
- 401(k)
- Daily family meal
- Potential for bonuses through our Green Shares employee bonus program
About the Company
- Green Top Farms is a New York-based food service company specializing in farm-fresh meals for enterprise workplace dining and corporate catering.
- We partner with leading companies to deliver elevated daily dining and hospitality experiences, using seasonal ingredients and thoughtful operations to create consistent, high-quality service at scale.
- Our mission is to build a more sustainable and equitable food system by reconnecting consumers and local farmers, leading to better nutrition, tastier food, greater social justice, and reduced environmental impacts.
Equal Opportunity
- Green Top Farms is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace.
- We do not discriminate on the basis of race, color, religion, creed, gender, gender identity or expression, sexual orientation, national origin, age, disability, marital status, citizenship status, veteran status, or any other characteristic protected by federal, state, or local law, including the New York State Human Rights Law.
- We are committed to providing reasonable accommodations for qualified individuals with disabilities and for religious observances, in accordance with applicable laws.