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About the Role

Provides high-level administrative and operational support to the Senior Vice President and Asset Optimization Team, serving as a trusted partner for executive communications, presentations, procurement, reporting, and document management.

Responsibilities

• Coordinate project meetings, prepare agendas, record meeting minutes, and track action items.
• Maintain confidential records and handle sensitive information with professionalism and discretion.
• Assist with special projects and strategic initiatives.
• Create, edit, and format professional PowerPoint presentations for various stakeholders.
• Gather and organize data, charts, graphics, and content for high-quality presentations.
• Ensure consistency with company branding and communication standards.
• Prepare recurring and ad hoc reports, dashboards, and executive summaries.
• Collect, analyze, and organize information from multiple departments to support leadership decision-making.
• Track key performance indicators and assist with preparation of management reports.
• Coordinate with vendors and internal stakeholders regarding procurement activities.
• Monitor purchase order status, invoices, and budget tracking.
• Maintain procurement records and ensure compliance with company policies and procedures.
• Serve as a commissioned Notary Public and notarize business documents.
• Coordinate department events and meetings.
• Support department budget tracking and reporting.
• Provide administrative support to project managers, engineers, and site leadership involved in hydroelectric repowering projects.
• Maintain project files, correspondence, schedules, and records in accordance with company document control requirements.
• Assist with project reporting, presentations, and status updates.
• Organize and maintain engineering drawings, specifications, contracts, permits, and project records.
• Compile information for regulatory reporting and audits.

Requirements

• Associate's degree in Business Administration, Office Management, Project Administration, or a related field preferred.
• Equivalent combination of education and experience will be considered.
• 3+ years of administrative support experience, preferably in construction, engineering, utilities, energy, or industrial environments.
• Experience supporting capital projects is preferred.
• Familiarity with document control processes is highly desirable.

Skills

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, Sharepoint, One Drive and Teams.
• Ability to manage confidential and sensitive information.
• Strong attention to detail and accuracy.
• Ability to work independently and collaborate with cross-functional teams.
• Notary services

Experience Level

• 3+ years of administrative support experience

Education Level

• Associate's degree in Business Administration, Office Management, Project Administration, or a related field preferred.
• Equivalent combination of education and experience will be considered.

Salary/Compensations

• $75,000 - $90,000 per year