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About the Role
The Executive Assistant will guard the founders' time by managing their calendars, travel, and the office, anticipating needs and proactively solving problems to ensure a smooth and efficient operation.
Responsibilities
- Manage the founders' calendars and protect focus time, resolving conflicts before they happen.
- Book and run domestic and international travel and logistics end-to-end, including last-minute changes.
- Keep the office and facilities stocked, working, and welcoming, and manage the vendors behind it.
- Handle shipping and receiving, expense reports, receipts, and day-to-day admin with accuracy and discretion.
- Prepare for meetings and coordinate on-sites, team events, and offsites.
- Partner daily with the Chief of Staff on the operating rhythm and support founders and the company's needs.
Requirements
- Experience supporting leaders at a fast-moving, high-growth technology company.
- Anticipatory and proactive problem-solving skills.
- Exceptional organization and attention to detail.
- Ability to remain calm and resourceful under pressure.
- Warm, clear communication with a service mindset and discretion.
- Low ego and high ownership mentality.
- Must be a U.S. citizen, lawful permanent resident, or protected individual.
- Must be eligible to obtain and maintain a U.S. security clearance.
Skills
- Google Workspace proficiency
- Modern scheduling tools
- Modern travel tools
- Modern expense tools
Location
- Austin, TX
Work Type
- On-site
Experience Level
- Executive Assistant experience at a fast-moving, high-growth technology company
Salary/Compensations
- Competitive base + equity + benefits
Benefits
- Competitive benefits
About the Company
- First Order Effects (FOE) is building America's Infrastructure Prime for the robotic era, developing the infrastructure needed for autonomous ships, drones, and robots.
- The team has experience building cutting-edge systems at companies like SpaceX, Anduril, and Lockheed Skunk Works.
Equal Opportunity
- FOE is an Equal Opportunity Employer; employment with FOE is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.