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About the Role
The Procurement Manager is responsible for overseeing Foundation Communities' procurement function, ensuring efficient, compliant, and cost-effective acquisition of goods and services. This role leads procurement operations, vendor management, purchasing policies, and Procure-to-Pay (P2P) system administration, collaborating with leaders to support purchasing needs and improve processes.
Responsibilities
- Lead and manage organization-wide procurement activities.
- Develop, implement, maintain, and communicate procurement policies, procedures, standards, and best practices.
- Identify cost-saving opportunities, process improvements, and strategic sourcing initiatives.
- Collaborate with organizational leadership to develop and implement purchasing strategies.
- Oversee and manage Procurement staff.
- Coordinate the implementation, administration, training, and continuous improvement of the Procure-to-Pay (P2P) system.
- Develop and maintain procurement workflows, approval structures, internal controls, and reporting processes.
- Ensure procurement records, documentation, and purchasing data are accurate, complete, and accessible.
- Partner with Accounting and IT teams to support system enhancements, process automation, and reporting capabilities.
- Oversee P-Card programs and processes.
- Develop, maintain, and oversee a preferred vendor program.
- Build and maintain positive vendor relationships and monitor vendor performance.
- Support competitive procurement processes, including RFPs, RFQs, bid evaluations, negotiations, and vendor selection.
- Maintain procurement and contract templates and provide guidance on solicitation processes.
- Promote and maximize the use of cooperative purchasing agreements and strategic sourcing opportunities.
- Coordinate vendor onboarding and maintain required vendor documentation.
- Communicate regularly with vendors to ensure documentation is current.
- Ensure procurement compliance with federal, state, local, grant, and organizational requirements.
- Monitor procurement activities for appropriate documentation and approval.
- Support audits and provide procurement-related reporting and records.
- Maintain knowledge of procurement regulations and industry best practices.
- Develop and deliver procurement training for staff and managers.
- Serve as the organization's subject matter expert on procurement policies, procedures, and systems.
- Provide guidance and consultation on purchasing, contracts, and vendor selection.
- Support departments in identifying procurement solutions.
- Prepare reports, analyses, and recommendations related to procurement activities.
- Collaborate with leadership on organizational purchasing strategies.
- Perform other duties as assigned.
Requirements
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field; or equivalent combination of education and experience.
- Five (5) years of progressively responsible procurement, purchasing, or supply chain experience.
- Strong knowledge of procurement principles, contract management, and vendor negotiations.
- Advanced proficiency with Microsoft Excel, Word, and Outlook.
- Excellent organizational, analytical, and communication skills.
- Experience with ProcureDesk or other Procure-to-Pay (P2P) systems and workflow management.
- Experience with NetSuite, Sage Intacct or similar ERP systems preferred.
- Experience working in nonprofit, affordable housing, government, or grant-funded environments preferred.
- Knowledge of federal procurement requirements, including Uniform Guidance (2 CFR Part 200).
- Professional procurement certification (CPPB, CPPO, CPSM, or similar) preferred.
Skills
- Procurement
- Purchasing
- Supply Chain Management
- Contract Management
- Vendor Negotiations
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Organizational Skills
- Analytical Skills
- Communication Skills
- Procure-to-Pay (P2P) Systems
- Workflow Management
- ERP Systems
- Federal Procurement Requirements
- Uniform Guidance (2 CFR Part 200)
Location
- Onsite
Work Type
- Full-time
Experience Level
- 5 years of progressively responsible procurement, purchasing, or supply chain experience
Education Level
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field; or equivalent combination of education and experience.
Benefits
- Employer paid health benefits
- 401(k) investment opportunity
- Employee Assistance Program
- Paid time off
- Paid holidays
About the Company
- Foundation Communities provides an excellent benefits package.
Equal Opportunity
- Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.