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About the Role

The Private Events Administrative Coordinator supports the private events sales team in daily duties, acting as the first point of contact for private event inquiries. This role is crucial for ensuring prompt and detailed responses to members regarding venue availability, costs, and service options.

Responsibilities

Support the private events team with inquiries.
Ensure all required event details are collected prior to routing inquiries to the appropriate Private Events Manager.
Track and organize inquiries to ensure timely follow-up and clear communication.
Direct inquiries for other departments to the appropriate team members.
Provide administrative support throughout the event planning process.
Prepare, update, and organize BEOs, ensuring consistency across properties.
Print and distribute private event menus on a weekly basis.
Print and distribute kitchen sheets and BEO's to culinary and operational team members.
Produce weekly reports for Private Events Managers and the Head of Private Events, including inquiry volume, booking status, and outstanding payments.
Maintain organized digital records for inquiries, BEOs, contracts, and financial documentation.
Coordinate scheduling and logistics for third-party vendors supporting private events.
Ensure vendor schedules align with event timelines, BEOs, and property-specific requirements.
Flag discrepancies, missing documentation, or payment issues to Private Events Managers in advance of events.
Support additional administrative tasks and projects as assigned by the Head of Private Events.

Requirements

Minimum 1+ years relevant experience.
Availability to work a flexible schedule, including nights, weekends, and holidays as needed.
Strong organizational and project management abilities.
Daily use of Microsoft Office Suite, Salesforce, Tripleseat and other systems.
Adaptable in various situations.
Professional manner and attitude.
Friendly and approachable.
Excellent written and oral communication skills.
Positive tone when answering business calls.
Ability to work effectively under time constraints and deadlines.
Passionate about Soho House, upholding its standards and core ethos.
Must be able to seize, grasp, turn and hold objects with hands.
Must be able to work on your feet for at least 8 hours.
Must be able to move, pull, carry, or lift at least 40 pounds.
Must be able to work in front of a computer screen for up to 5 hours per day.
Occasionally kneel, bend, crouch and climb as required.

Skills

Microsoft Office Suite
Salesforce
Tripleseat
Organizational skills
Project management
Communication skills
Interpersonal skills

Location

New York

Work Type

Full-time

Experience Level

1+ years relevant experience

Salary/Compensations

$22—$22 USD

Benefits

Medical, Dental & Vision
Retirement fund with a 2% match
Sick days
Vacation days
Training opportunities
Global benefits and perks
Soho Impact program
Learning & Development courses
Cookhouse & House Tonic events
Team Events
Team Meal

About the Company

Soho House offers competitive compensation packages that feature global benefits and perks.
Soho House provides training to develop the technical and managerial skills necessary to enhance your career.
Soho House can progress your career domestically or internationally as well as managerially or technically.
Soho House's mission is to empower the community to make positive change through mentoring, apprenticeship, local outreach and sustainability.
Soho House celebrates its passion for food and drink.