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About the Role

First Gulf is seeking a detail-oriented Property Administrator to join our Property Management & Operations team, supporting our GTA commercial portfolio. The Property Administrator is responsible for providing support across all day-to-day administrative activities for the assigned portfolio(s), spanning accounts receivable/payable, tenant billing, and tenant services coordination.

Responsibilities

Process cash receipts and data entry, including cheques and electronic fund transfer recording, daily bank deposits, and security deposit applications
Manage accounts receivable functions, including administration of tenant accounts, tenant charge-back processing, and collection of outstanding arrears
Accurately post monthly rent rolls, rents receivable, and other chargeback invoices
Prepare account reconciliations for tenants as required
Follow up with tenants on outstanding rents/invoices
Assist with the preparation and distribution of annual and monthly recurring billings and year-end billings
Assist with the preparation of the annual budget and year-end accruals
Manage accounts payable functions, including circulation and administration of the operating cost tracking system
Accurate cost coding and timely processing of vendor invoices
Maintain electronic accounts payable records on the shared data drive by property/tenant file
Maintain accurate records of retail sales reports
Calculate percentage rent (if applicable) and issue percentage rent invoices
Prepare and issue purchase orders to vendors for the GTA portfolio
Prepare and issue authorization letters for mobile signage and maintain accurate records of mobile sign reservations
Prepare Pylon Agreements and Parking License Agreements
Liaise with tenants, vendors, and the accounting group regarding accounts receivable/payable matters
Organize and maintain tenant electronic and hard-copy filing systems
Maintain complete understanding of and adherence to the Environmental Policy, Code of Conduct, Privacy Policy, and other relevant policies and procedures
Effectively handle customer/tenant complaints and inquiries in accordance with established guidelines, procedures, and policies
Ensure information is forwarded to the appropriate staff member/manager for any required follow-up
Obtain and maintain all records related to tenant insurance certificates, accounting, and emergency contacts
Assist with and maintain tenant relationships on an ongoing basis
Assist with company initiatives administration, including Building Engines, seasonal events and desk drops, holiday décor, and similar programs
Support tenant communications through bulletins, posters, Captivate advertising, and the tenant portal

Requirements

Post-secondary education in Business Administration, Accounting, Property Management, or a related field
1–3 years of experience in property administration, accounts receivable/payable, or a related administrative/accounting role
Commercial real estate experience is an asset
Working knowledge of accounts receivable and accounts payable processes, including rent roll postings, chargebacks, and reconciliations
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Experience with property management software (e.g., Yardi, Building Engines) is an asset
Strong organizational skills with high attention to detail and accuracy in financial data entry
Excellent written and verbal communication skills, with a professional and courteous manner when dealing with tenants and vendors
Ability to manage multiple priorities and deadlines in a fast-paced environment
Self-motivated, with a proactive and solution-oriented mindset and strong customer service orientation
Office environment – sitting/working at desk/computer in a shared office space and/or remote working from home
To be eligible to apply for this position you must be legally entitled to work in Canada
We do not accept international applicants without a valid work permit

Skills

Property Administration
Accounts Receivable
Accounts Payable
Tenant Billing
Tenant Services Coordination
Microsoft Office Suite (Excel, Word, Outlook)
Yardi
Building Engines
Customer Service

Location

Greater Toronto Area (GTA)

Work Type

Office environment
Remote working from home

Experience Level

1-3 years

Education Level

Post-secondary education in Business Administration, Accounting, Property Management, or a related field

Salary/Compensations

$60,000 – $65,000

Benefits

Competitive salary and benefits package

About the Company

First Gulf is a proven market leader with more than $5 billion in developed assets.
Offering development, construction, leasing, finance, and property management expertise, we provide clients with unique and exciting market opportunities.
Within the Greater Toronto Area alone, our team has completed development and construction of more than 5-million square feet of premier, LEED®-certified office space, with another 2-million square feet currently under construction.
Within the industrial sector, First Gulf has constructed over 6-million square feet of space, with an additional 6-million square feet currently in the pipeline.
First Gulf also manages over 4-million square feet of fully operational buildings.
All companies under the Great Gulf umbrella are united by one simple goal: the pursuit of greatness.
It’s achieved daily with the passion and dedication of every person who works tirelessly to make us great.
Opportunity to work for a leading real estate development company
Exciting projects and challenging opportunities to develop high-profile residential, commercial, and mixed-use developments
Dynamic and collaborative work environment
Commitment to sustainability and social responsibility

Equal Opportunity

Great Gulf Group of Companies is committed to providing a fair and equitable work environment and encourages applications from qualified women, men, visible minorities, Indigenous Peoples, and persons with disabilities.
As per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), Great Gulf Group of Companies will accommodate the needs of applicants with disabilities throughout all stages of the selection process.
If you need accommodation during the recruitment process, please advise Human Resources.