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About the Role

The Project Coordinator serves as a key professional responsible for planning, coordinating, and supporting housing-related capital improvement projects and Fire Life Safety (FLS) programs. The incumbent independently manages multiple projects of moderate to high scope and complexity, ensuring alignment with university standards, regulatory compliance, and operational priorities. This position acts as a liaison between Housing, Capital Planning Design & Construction (CPDC), Facilities Services, Environmental Health & Safety (EHS), contractors, and campus stakeholders.

Responsibilities

Coordinate housing capital projects from planning through execution, including renovations, deferred maintenance, and infrastructure improvements.
Serve as primary liaison between Housing, CPDC, Facilities Services, and contractors to ensure project alignment with operational needs and timelines.
Assist in project scoping, budgeting, scheduling, and documentation; track milestones and deliverables.
Review project plans, drawings, and specifications to ensure compliance with housing operational standards.
Coordinate project logistics including site access, resident communication, and stakeholder engagement.
Monitor project progress and provide regular status reports; identify risks and recommend solutions.
Support procurement processes, contractor coordination, and project closeout documentation.
Utilize project management systems and CMMS tools to track work orders, projects, and performance metrics.
Coordinate fire and life safety programs within housing facilities, including fire alarm systems, suppression systems, inspections, and compliance activities.
Assist in planning and managing preventative maintenance programs for fire and life safety systems.
Track regulatory compliance with federal, state, CSU, and local fire and safety codes; coordinate inspections and corrective actions.
Support budgeting, cost estimation, and prioritization of FLS projects and maintenance activities.
Coordinate work performed by contractors and internal staff, ensuring adherence to safety standards and project requirements.
Maintain documentation, records, and reporting related to life safety systems and compliance requirements.
Partner with the Director of Business Operations and campus stakeholders, including EHS and Risk Management, to support emergency preparedness and response planning.
Communicate system outages, impacts, and project updates to stakeholders and residents.
Analyze operational data, generate reports, and recommend process improvements for housing facilities and safety programs.
Contribute to development and implementation of policies, procedures, and best practices related to housing operations.
Provide lead work direction to student assistants or support staff as assigned.
Participate in cross-functional teams, committees, and special projects.

Requirements

Working skills and knowledge of housing operations including housing operations systems, policies, procedures, laws and regulations, and best practices.
Working knowledge of student organizations, collegiate policies, and communications.
Strong organizational skills to plan, organize, and prioritize multiple projects and large operations.
Strong analytical skills to assess operational efficiency and support budget management.
Ability to provide lead work direction and training to students and housing support staff.
Strong communication and interpersonal skills to work effectively in a diverse environment and effectively gain buy-in from students and parents.
Proficiency in using housing operations software and/or related equipment.
Must have a valid California Driver’s license (or ability to obtain within 30 days or hire).
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.
This position requires the successful completion of a background check.
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Skills

Project coordination
Analytical skills
Communication skills
Organizational skills
Budget management
Lead work direction
Interpersonal skills
Housing operations software
Project management systems
CMMS tools
Fire alarm systems
Fire suppression systems
Fire life safety compliance
Building codes
Fire/life safety regulations
Construction drawings interpretation
Technical documents interpretation
Emergency preparedness
Safety programs
Risk management

Location

San Francisco, CA

Work Type

Full-Time
On-site

Experience Level

2 years of relevant experience

Education Level

Bachelor's degree in a related field

Salary/Compensations

$60,948–$75,780/annually

Benefits

Medical
Dental
Vision
Pension
401k
Healthcare Savings Account
Life Insurance
Disability Insurance
Vacation and Sick Leave
State Holidays
Fee Waiver program

About the Company

San Francisco State University is a 100% Smoke/Vapor-Free Campus.
CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception.
All work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

Equal Opportunity

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised.
Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.