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About the Role
Manage and optimize relationships with external suppliers and independent contractors, acting as a key point of contact between internal departments and external vendors for onboarding, purchase orders, and compliance. The goal is to build strong partnerships and communication lines that drive efficiency and reduce costs.
Responsibilities
- Coordinate the vendor onboarding process and lead the initial intake of key vendor information.
- Review and verify vendor Certificates of Insurance (COI) for compliance and track expiration dates.
- Update the vendor master file with changes to address, payment method, or ownership.
- Review purchase order (PO) entries for accuracy, completeness, and proper coding before issuance.
- Serve as the primary point of contact for vendors regarding purchase order and payment statuses.
- Coordinate with vendors and internal departments to establish subsidiary-specific vendor accounts.
- Conduct audits to confirm consistent pricing from shared vendors and alignment with master service agreements.
- Provide backup support for the Procure to Pay team and the Director of Procure to Pay.
- Support process improvements and efficiency initiatives, including automation.
Requirements
- 2-3 years of experience in a high-volume accounts payable, procurement, or supply chain coordination role.
- Strong understanding of purchase order processes, basic accounting principles, and general ledger coding practices.
- Exceptional attention to detail with proven experience of maintaining data integrity.
- Proficiency with accounting software, Microsoft Office, and advanced Excel skills.
- Demonstrated ability to communicate effectively and work cross-functionally.
- Exceptional verbal and written communication skills for resolving conflicts and maintaining positive external relationships.
- Detail-oriented with a proactive approach to identifying and resolving issues.
Skills
- Microsoft Office
- Advanced Excel
Location
- Austin, TX
Work Type
- Onsite
Experience Level
- 2-3 years
Education Level
- Associate or bachelor’s degree in supply chain management, accounting, business management, or a related field; equivalent work experience may be considered.
Salary/Compensations
- Salary commensurate with experience.
Benefits
- Competitive compensation package including base salary, performance bonus, and benefits.
- Growth opportunities as the park expands its footprint and offerings.
About the Company
- Circuit of The Americas (COTA) is a 365-entertainment destination for world-class events located in Austin, TX.
- COTA hosts major events like the Formula 1 US Grand Prix, NASCAR, and MotoGP, and produces over 30 headline concerts annually.
- Opening in 2026, COTALAND will be an amusement park on over 30-acres featuring two first-of-their-kind Roller Coasters and 30 rides.
Equal Opportunity
- COTA strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.