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About the Role
This position plays a critical role in ensuring the firm's conflict clearance processes are conducted accurately, efficiently, and in accordance with professional, ethical, and regulatory obligations. The successful candidate will work closely with lawyers, legal assistants, and members of the Risk Management team to support the role of the General Counsel's office through the conflicts group. Bilingualism (English and French) is required, as this role supports lawyers and business professionals across the firm nationally and requires effective communication with stakeholders in both official languages.
Responsibilities
- Conducting conflict searches and conflict clearances for new matters and engagements with Intapp conflicts, received through the firm's intake systems and conflicts inbox.
- Reviewing conflict reports, assessing search results, and identifying potential legal, commercial, and confidentiality issues for further assessment.
- Escalating complex, sensitive, or high-risk conflict matters to senior members of the Risk Management team.
- Coordinating, implementing, and monitoring ethical walls, confidentiality screens, and other internal restrictions where required, using Intapp Walls.
- Supporting the onboarding of lawyers and professionals by coordinating lateral hire conflict reviews and related compliance requirements.
- Reviewing client transfer lists and matters worked on by incoming lawyers to identify potential conflicts and confidentiality concerns.
- Preparing conflict memoranda and maintaining appropriate documentation relating to lateral hire and mobility reviews.
- Conducting conflict and confidentiality reviews of articles, publications, presentations, and other external communications.
- Reviewing content for references to clients, matters, or confidential information and obtaining necessary approvals prior to publication.
- Performing corporate and organizational research to identify affiliates, subsidiaries, related entities, and other relevant relationships.
- Assisting lawyers and legal assistants with conflict-related inquiries and providing guidance on conflict clearance procedures and best practices.
- Maintaining accurate conflict-related records, databases, and tracking systems.
- Assisting with audits, reporting initiatives, data integrity projects, and continuous improvement initiatives related to conflicts and risk management.
- Supporting the Conflicts Team during absences, peak periods, and special projects as required.
- Performing other duties and contributing to projects assigned.
Requirements
- Post-secondary education in law, business administration, risk management, compliance, information management, or a related field.
- 1-3 years of experience in conflicts, legal administration, risk management, compliance, or a related function within a law firm or professional services environment.
- Bilingualism (English and French) is required.
- Strong analytical and problem-solving skills with a demonstrated ability to assess complex information and exercise sound judgment.
- Exceptional attention to detail and the ability to manage multiple priorities.
- Knowledge of legal conflicts, confidentiality obligations, and professional responsibility requirements is considered an asset.
- Experience working with legal technology platforms, conflict databases, document management systems, and matter intake tools is considered an asset.
- Experience with Aderant, Intapp Walls, ethical wall administration, and legal conflicts management processes is considered a valuable asset.
- Familiarity with law firm risk management, confidentiality screening, and lateral hire onboarding procedures is considered an asset.
- Excellent organizational skills and a commitment to delivering high-quality internal client service.
- Strong interpersonal and communication skills, with the ability to collaborate effectively across offices and departments.
Skills
- Intapp conflicts
- Intapp Walls
- Aderant
- Legal technology platforms
- Conflict databases
- Document management systems
- Matter intake tools
- Ethical wall administration
- Legal conflicts management processes
- Risk management
- Confidentiality screening
- Lateral hire onboarding
- Analytical skills
- Problem-solving skills
- Attention to detail
- Organizational skills
- Interpersonal skills
- Communication skills
- Bilingualism (English and French)
Location
- Ontario
- Montreal
Work Type
- Flexible working options
Experience Level
- 1-3 years of experience
Education Level
- Post-secondary education in law, business administration, risk management, compliance, information management, or a related field.
Salary/Compensations
- $55,000 - $65,000
Benefits
- Health, Dental and Vision Care
- Employee Assistance Program
- Life Insurance
- Short Term and Long Term Disability Insurance
- 3+ Weeks’ Vacation
- 10 Personal Days
- Maternity Leave Top-up
- Firm matching Group Retirement Savings plan
- Individual TFSA with low fund management fees and competitive investment options
- Wellness spending account
- Professional Development opportunities
- Employee appreciation events
- Charitable giving programs
About the Company
- As a recognized national law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.
- When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.
- Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.
- Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.
Equal Opportunity
- Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our People and Culture department of the nature of the accommodation that you may require, to ensure your equal participation.
- Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.