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About the Role
As Corporate Secretary within the Corporate Legal team, you'll manage company secretarial and corporate governance matters for Airwallex's licensed entities worldwide. You will ensure our global entity structure remains compliant and well-governed, supporting the company's expansion. This role involves overseeing board and committee governance, entity lifecycle management, statutory compliance, and equity administration, offering a chance to build and own the corporate secretarial function for a cross-border fintech operating in over 20 markets.
Responsibilities
- Handle company secretarial matters for licensed entities, including incorporation, restructuring, capital injections, winding down, and statutory/regulatory filings.
- Organize and facilitate board, committee, and general meetings, including preparing materials and tracking action items.
- Maintain accurate and accessible statutory registers, board books, minute books, and corporate records for all group entities.
- Support Options and RSU administration and shareholder-related matters.
- Ensure compliance with licensing conditions, regulatory obligations, and internal governance standards, advising on improvements.
- Liaise with external service providers, regulators, auditors, and external counsel for timely filings and governance operations.
Requirements
- 5+ years of experience in company secretarial, corporate governance, or related roles within financial services, fintech, or another regulated industry.
- Proven track record supporting boards and senior management in a global or regional corporate structure, managing competing priorities across multiple time zones.
- Prior experience managing multi-jurisdictional entities and complex group structures, including entity incorporation, restructuring, and statutory compliance.
- Strong knowledge of corporate governance frameworks, directors' duties, and regulatory compliance requirements across multiple jurisdictions.
- Excellent written and verbal communication skills, with the ability to prepare clear board materials and interface effectively with stakeholders.
- Professional company secretary qualification (ACG or FCG, formerly ICSA) or equivalent, or qualified lawyer (preferred).
- Experience in a high-growth fintech, payments, or technology company, ideally with exposure to cross-border structures and licensed entities (preferred).
- Proficiency with board portal tools (e.g., Diligent) and entity management systems, and a willingness to use technology to improve governance processes (preferred).
- Exposure to public-company readiness or pre-IPO governance workstreams (preferred).
Skills
- Company secretarial
- Corporate governance
- Statutory compliance
- Regulatory compliance
- Board and committee governance
- Entity lifecycle management
- Equity administration
- Financial services
- Fintech
- Cross-border structures
- Licensed entities
- Board portal tools
- Entity management systems
Location
- San Francisco
- New York
Work Type
- Full-time
Experience Level
- 5+ years
Education Level
- Professional company secretary qualification (ACG or FCG, formerly ICSA) or equivalent, or qualified lawyer
About the Company
- Airwallex is the only unified payments and financial platform for global businesses, empowering over 250,000 businesses worldwide with integrated solutions for business accounts, payments, spend management, treasury, and embedded finance.
- Founded in Melbourne, Airwallex has over 2,300 employees across 27 global offices.
- The company is valued at US$11 billion and backed by investors including T. Rowe Price, Visa, Mastercard, Robinhood Ventures, Sequoia, Salesforce Ventures, DST Global, and Lone Pine Capital.
- Airwallex is building the global payments and financial platform of the future.
- The company hires builders with founder-like energy who seek impact, accelerated learning, and ownership.
- Airwallex operates with principles of strong expertise, sharp thinking, mission motivation, fast judgment, deep curiosity, first-principles decision-making, and a balance of speed and rigor.
- Employees are collaborative, turn ideas into products, and get things done end-to-end, using AI to work smarter.
- The Legal, Risk & Compliance (LRC) team is a collaborative group focused on safeguarding operations, fostering compliance, and navigating the financial landscape with integrity.
Equal Opportunity
- Airwallex is an equal opportunity employer that values diversity.
- Hiring decisions are based on merit, qualifications, competence, and talent, without regard to color, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status.
- Airwallex provides accommodations for individuals with disabilities or special needs upon request.