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About the Role

This position offers an opportunity to join a mission-driven team dedicated to strengthening California-based projects that advance legal, outreach, and social services for immigrant families. The ideal candidate will oversee implementation, compliance, and reporting across several projects advancing immigrant rights. This includes supervising project staff, coordinating efforts of multiple internal departments on implementation, and engaging with external partners, funders and state agencies.

Responsibilities

Manage program administration
Monitor and ensure necessary project progress in close coordination with respective project teams and ILRC programs
Ensure internal ILRC coordination of various project components as well as alignment across ILRC programs and with other relevant ILRC projects
Develop and strengthen internal systems to improve efficiency, transparency, communication, and collaboration
Supervise project staff and provide professional development support and relevant tools
Plan and contribute to strategic planning discussions to ensure projects are responsive, leverage resources effectively, and are poised to grow
Participate in regular remote and in-person team, funder, partner, and stakeholder meetings
Maintain current understanding of project goals and initiatives, focus areas, successes, and overall results to communicate to partners and funders effectively
Identify opportunities to engage ILRC programmatic staff and facilitate collaboration across internal teams
Oversee subgranting and reporting
Work collaboratively with finance, grants, and administrative teams to ensure systems to execute timely subgrantee agreements and payments
Provide analysis and oversight of subgranting process and budget, including partner expense reports and payments
Work collaboratively with internal teams and consultants to support the design and effectiveness of reporting portals
Oversee the collection of data, drafting of findings, and timely submission of reports to funders
Serve as liaison for communicating data and findings to funders and internal ILRC teams, including best practices and trends identified

Requirements

Outstanding communication and interpersonal skills
Organizational skills
Data analysis skills
Project management skills
High attention to detail
Ability to collaborate effectively
Commitment to advancing the power of immigrant communities
Program management and non-profit experience, preferably related to grants compliance and administration
Experience managing large and complex projects with the ability to take initiative and hold primary responsibility for overall coordination and implementation
Ability to collaborate cross-departmentally
Appreciate working as part of a team
Able to problem solve
Enjoy the initial building phase of a new project
Excellent oral and written communication skills, including strong facilitation skills and presentation skills, report writing skills, and the ability to communicate complex data, findings, and ideas clearly
Advanced aptitude for complex data analysis and experience managing and analyzing large data sets
Advanced Excel skills including usage of and experience creating formulas, graphs and pivot tables as well as some knowledge of data visualization principles and tools
Strong knowledge of Microsoft 365 products including Excel, SharePoint, Word and PowerPoint
Experience working in databases
Bachelor's degree plus a minimum of ten years of relevant experience
At least three years of supervisory experience
Passionate about immigrant rights
Familiarity with immigration legal services is preferred
Previous experience working with or in government agencies is preferred
Able to travel throughout the state of California at least once a month
Support the organization in other duties as assigned

Skills

Project management
Data analysis
Communication
Interpersonal skills
Organizational skills
Collaboration
Facilitation
Presentation
Report writing
Excel (formulas, graphs, pivot tables)
Data visualization principles and tools
Microsoft 365 (Excel, SharePoint, Word, PowerPoint)
Database experience
Salesforce experience (preferred)
Grant compliance and administration
Supervisory experience

Location

San Francisco, Southern California, or Central Valley

Work Type

Full-time
Hybrid

Experience Level

Senior
Minimum of ten years of relevant experience
At least three years of supervisory experience

Education Level

Bachelor's degree

Salary/Compensations

$125,000 to $140,000

Benefits

Medical/dental/vision insurance
Employee Assistance Program (EAP) sessions
Flexible spending account for medical and dependent care
Vacation
Sick leave
Retirement plan contribution upon fulfillment of eligibility
Annual professional development stipend of $2,500
Annual wellness stipend of $2,500 (from 2024 – 2027)
Sabbatical program (8-week after five years, 12-week after ten years)

About the Company

The ILRC is a leading immigrant rights organization headquartered in San Francisco with staff in Washington, D.C., Texas, Southern California, the Central Valley of California, and Washington state.
Since 1979, our mission has been to educate, support, and empower immigrants, community organizations, and legal practitioners to build a more just, inclusive, and democratic society.
Our team is passionate, collaborative, and committed to equity and innovation in all we do.

Equal Opportunity

The ILRC is an equal opportunity employer and does not make hiring or employment decisions on the basis of race, color, religion or religious beliefs, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability age, military or veteran status, or any other basis protected by applicable local, state or federal laws.
Pursuant to the San Francisco Fair Chance Ordinance and other similar state laws and local ordinances, ILRC will also consider for employment qualified applicants with arrest or conviction records.