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About the Role
Administrative Managers at Democracy Prep Public Schools ensure the seamless management of enrollment, student information, attendance, and family retention. This role fosters strong relationships between scholars, families, staff, and external stakeholders, collaborating with the Operations Manager and school leaders to support smooth school operations.
Responsibilities
- Lead the enrollment process, including waitlist management and communication.
- Support school culture by fostering positive relationships with scholars and assisting in behavior management.
- Collaborate with the operations team to welcome new students and families.
- Prepare and analyze data reports to identify trends in school culture, academics, and enrollment.
- Track and manage accurate registration documents for students.
- Oversee the development and execution of a school-wide family communications plan.
- Manage student data, maintaining up-to-date records in internal and external databases.
- Ensure reception areas and the school entrance are welcoming, clean, and informative.
- Lead staff training on the use of student information systems.
- Monitor student health records and ensure compliance with immunization requirements.
- Track and analyze student attendance data to implement truancy-prevention interventions.
- Coordinate student transportation services with families, teachers, and the operations team.
- Safeguard and disseminate sensitive student information according to legal and privacy guidelines.
- Serve as the first point of contact for basic technology issues.
- Assist in the preparation, execution, and processing of state testing and internal school assessments.
Requirements
- Bachelor’s degree or equivalent experience in administrative management, education, or a related field.
- Proven experience in school operations, project management, or administrative support.
- Strong data management and analysis skills, with experience using student information systems and spreadsheets.
- Exceptional organizational skills, with the ability to manage multiple tasks and priorities effectively.
- Excellent verbal and written communication skills, with experience engaging diverse stakeholders.
- Ability to work in a fast-paced, dynamic environment while maintaining a focus on quality and attention to detail.
- Experience with family engagement and support, with a deep commitment to building positive relationships with families.
- Knowledge of relevant regulations regarding student information, health, and attendance (preferred).
Skills
- Project management
- Data management
- Data analysis
- Student information systems
- Spreadsheet software
- Organizational skills
- Communication skills
- Stakeholder engagement
- Family engagement
- Relationship building
Location
- On-site
Work Type
- Fully on-site
- Five days per week
Experience Level
- Commensurate with experience
Education Level
- Bachelor’s degree or equivalent experience
Salary/Compensations
- $66,300-$74,100
Benefits
- Medical insurance
- Vision insurance
- Dental insurance
- 403B matching
- Parental leave
About the Company
- Democracy Prep Public Schools is committed to ensuring that all scholars receive the most rigorous education, preparing them for success in college and beyond.
- Our mission is to educate responsible citizen-scholars who will change the world.
- We strongly believe that by building a DREAM team that represents numerous perspectives, backgrounds, and areas of expertise, we can achieve this goal together.
Equal Opportunity
- Democracy Prep is an Equal Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.
- We strongly support and strongly encourage candidates of all backgrounds to apply.